Administrative Assistant

AHRC Suffolk's mission is to provide dynamic, innovative and integrated services where children and adults with intellectual and developmental disabilities discover and define their own quality of life and are thriving to their fullest potential, joined by their families, circles of support and our person-centered organization.

• Visit us at https://www.ahrcsuffolk.org/ to learn more!

ROLE SUMMARY:

The Administrative Assistant is responsible for providing direct support for both the Human Resources (HR) and Administrative Services Departments. This role will gain exposure to recruitment, onboarding, investigative processes, internal reviews, record retention, safety, and benefits. With support from the HR and Administrative leadership, the Administrative Assistant will drive consistencies by creating communication plans in line with agency values.

ROLE RESPONSIBILITIES:

• Acts as the administrative point person for HR department.
• Maintains records and file management procedures for HR to ensure compliance with regulations related to storage, retention, and destruction.
• Monitors completion of in-program orientations.
• Supports Talent Acquisition team with scheduling interviews, monitoring background checks and onboarding.
• Collects and delivers required documentation to support internal and external audits.
• Assists with incoming calls.
• Sits in on meetings and ensures accurate minute meetings are taken and distributed to all attendees.
• Provides clerical support to various programs.
• Handles general office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Writes and edits communications, from letters to reports and instructional documents.

JOB TYPE: Full-time

SHIFT: Monday – Friday (Day Hours)

HOURLY RATE: $19.50 - $22.00 (Non-Exempt)

This position is benefit eligible and has generous time off.

ROLE REQUIREMENTS:

• Associate’s degree
• 1 year office or internship experience
• Strong knowledge of Microsoft Office applications
• Strong time management skills and ability to multitask
• Must be able to display a high level of discretion and understand the sensitive nature of confidential employee information with superior emotional intelligence.

*All hires must possess a valid NYS Driver’s License at the time of hire.

Let talk! For immediate consideration, Call Summer at 631-572-2793, OR email: sbartnick@suffahrc.org

Job Type: Full-time

Pay: $19.50 - $22.00 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Office or Internship: 1 year (Preferred)

License/Certification:

• NYS Driver's License (Required)

Ability to Commute:

• Bohemia, NY 11716 (Required)

Ability to Relocate:

• Bohemia, NY 11716: Relocate before starting work (Required)

Work Location: In person