Administrative Assistant

Site Administrative Assistant
Reliant Realty Services, LLC ("Reliant") is a real estate property management company specializing in affordable housing properties. Reliant employs and manages approximately 700 personnel who facilitate operations at the asset level. Reliant currently provides property management, legal, accounting, security, compliance, and maintenance services to approximately 14,000 units across 11 states.
Summary/Objective:
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.
Classification:
Non-exempt (overtime eligible) 

Essential functions/Responsibilities: duties include but are not limited to the following

•    Answer, screen and transfer inbound phone calls.
•    Welcoming and directing tenants with inquiries and walk-ins.
•    General clerical duties including photocopying, maintaining an electronic and hard copy filing system, fax and mailing.
•    Retrieve documents from the filing system.
•    Handle requests for information and data.
•    Writing correspondences to tenants, employees, external vendors.
•    Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
•    Schedule and coordinate meetings for the manager/supervisor.
•    Maintain office supply inventories.
•    Coordinate maintenance of office equipment.
•    Tenant related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
•    Special projects and reporting as needed to the manager/supervisor.
•    Must respect tenant's privacy and maintain confidentiality in all aspects of the site.

Requirements:  

•    Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment and practices/principles of basic office management).
•    Must have at least a High School Diploma.
•    Affordable Housing experience is a plus.
•    Candidate must carry a professional demeanor
•    Candidates must be proficient in Microsoft Word, Excel, and Outlook.
•    Yardi experience is a PLUS
•    Possess a proactive and can-do attitude.
•    Bilingual skills (i.e.: Spanish) are a MUST at certain properties
•    Ability to work in a fast-paced environment.
•    Possess strong multi-tasking, organizational, communication and analytical skills.

Benefits:

•    We pay 100% of medical benefits, for employee only. Dental, vision and additional benefit selections plan options also available.
•    401 (K) available plus company match
•    Paid Time Off & Holidays
•    Commuter Benefits
•    STD, LTD, life insurance, dependent coverage