Administrative Assistant

About us

L and L World is a small business in Houston, TX. We are agile, professional, creative and our goal is to hire for Pruitt's In The Heights, LLC.

Our work environment includes:

• Modern office setting
• Food provided
• Safe work environment
• Modern office setting
• Relaxed atmosphere
• Modern office setting
• Relaxed atmosphere

We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks
• Responsibilities:
• Client Support: Provide compassionate and empathetic support to grieving families by answering phones, responding to emails, and greeting clients who visit the funeral home. Assist families with making funeral arrangements and answer inquiries about services, pricing, and available options.
• Scheduling and Coordination: Coordinate appointments for viewings, funeral services, and meetings with funeral directors. Manage calendars, schedule transportation for the deceased and family members, and ensure that all arrangements are made according to the family's wishes.
• Documentation and Record Keeping: Maintain accurate and confidential records of client information, including contact details, service preferences, and billing information. Assist with completing paperwork such as death certificates, permits, and insurance claims.
• Financial Transactions: Handle financial transactions, including processing payments for services rendered, managing accounts receivable and payable, and assisting families with pre-paid funeral arrangements and insurance claims.
• Facility Management: Ensure that the funeral home is well-maintained and organized. Oversee cleaning and upkeep of the facility, manage inventory of supplies and merchandise, and coordinate with vendors as needed.
• Support for Funeral Directors: Assist funeral directors with various tasks, such as preparing memorial materials, arranging for flowers, music, and other service details, and providing logistical support during funeral services and visitations.
• Community Outreach: Assist with marketing and community outreach efforts, such as creating promotional materials, coordinating events, and engaging with local organizations and hospice providers to build relationships and referrals.
• Technology and Office Support: Utilize computer software and office equipment to manage documents, create presentations, and maintain databases. Manage the funeral home's website and social media accounts and ensure that technology systems are operating efficiently.

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Must be bilingual

Job Types: Part-time, Temp-to-hire

Pay: $15.00 - $18.47 per hour

Expected hours: No more than 32 per week

Benefits:

• Employee discount
• Health insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Every weekend
• Monday to Friday
• Morning shift

Ability to Relocate:

• Houston, TX 77022: Relocate before starting work (Required)

Work Location: In person