Administrative Assistant- Weekends (New Rochelle)

Houlihan Lawrence
For 125 years, our team of real estate experts has been the market leader in New York City's northern suburbs. We have the largest regional and global network with long-standing international connections and partners in 65 countries.
Administrative Assistant- Weekends only
Hourly pay: $17-$19
This administrative position is located at the Front Desk of the New Rochelle office. It is primarily a receptionist type of position; knowledge of Showing Desk, HGMLS & Beacon is a plus.
Work Schedule: Sat- Sun, 10 am - 2 pm each day

• Dress appropriately, tending toward conservative attire
• Answer phones professionally and direct calls as needed
• Interface with all visitors behaving as the "face and voice" of Houlihan Lawrence
• Schedule and coordinate showing appointments often involving numerous calls, emails or texts
• Input showing instructions with accuracy
• Keep listings updated on status (A/O continue to show/ A/O, no more showings)
• Track & maintain keys/key logs for listings
• Unlock and relock doors, move display stands
• Sort incoming and outgoing mail
• Organize Fedex pick-ups upon agent request
• Book Facebook ads & creatively post to the HL Brokerage Facebook account
• Keep an orderly front desk, reception, and conference area
• Maintain brochure racks
• Stock up Gallery of Homes and Portfolio
• Interface with other administrative professionals pleasantly
• Other related duties as assigned

Qualifications
Education:

1. Minimum of high school diploma or the equivalent.

Experience:

1. PReal Estate administrative experience including MLS is a plus

Knowledge and Skills:

1. Strong computer and keying skills. Typing speed of 45-60 w.p.m.
2. Proficient with Microsoft, Apple, Google
3. Proficient with Word, Excel, Power Point, Outlook
4. Self-motivated, organized and detail oriented.
5. Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
6. Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.