Address
Form of work02nd January, 2024
Responsibilities
Personal Attributes
Education
A Bachelor's degree is required.
Responsibilities
- Provide comprehensive administrative support for the Trade Support and Enterprise Data groups
- Maintain complex calendars, schedule meetings, conference calls for two senior executives.
- Complete domestic/international travel arrangements, prepare, track and submit expense reimbursements for officers in Support Services.
- Meeting coordination and planning including scheduling, preparing meeting materials (copying, scanning, prepare conference room setup, meals, etc.), coordinating with IT on audio/visual meeting requirements and troubleshooting technical issues.
- Event planning support, coordination and execution
- Track and update expense items in Sharepoint. Monitor invoice increases, determine root cause and report to management. Submit and validate invoices in accounts payable system
- Complete ad hoc support requests and work on special projects under general direction of management.
- Minimum 2 years of experience supporting several executives in a financial services or other firm.
- Proven ability to effectively manage tasks and time with competing priorities and deadlines, independently determining appropriate priority and self-initiating value added tasks.
- Strong Microsoft Excel, Word and Visio skills. Sharepoint experience a plus
Personal Attributes
- The successful candidate is team oriented, must possess strong integrity and professionalism, has outstanding initiative, exceptional attention to detail and a strong work ethic;
- Must be organized and possess a track record in accuracy and in meeting deadlines in a fast paced, growing work environment with high expectations;
- The candidate must have excellent written, verbal and interpersonal communication skills; and
- Outstanding organizational competencies with strong attention-to-detail;
- Self-starter with a proven ability to take initiative and make decisions;
- Strong integrity and professionalism when maintaining information that may be sensitive, confidential or technical in nature.
Education
A Bachelor's degree is required.
