Address
Form of workThe Children and Families Service Division (CFSD) is seeking a creative, organized and motivated individual to join our team! The CFSD is responsible for designing and overseeing an array of programs and services for California's at-risk children and families, including preventative services and activities to serve youth with complex needs; providing a statewide system for out of home care providers and appropriate services to children in out of home care; and facilitation of adoptions for children who need permanent homes.
Under the direct supervision of the Deputy Director of the CFSD, the Administrative Assistant will provide a high level of confidential, administrative and secretarial support to the Deputy Director, assistance to the Division Executive Assistant and support staff, and supervision and management of office services under direction of the Deputy Director of the Children and Family Services Division. Responsibilities include creating special studies and leading critical investigations to prepare legislatively mandated administrative reports and representing the Division and Deputy Director with other Divisions and Executive Level Staff, single point of contact for cross-divisional, cross-departmental issues, ensuring assignments are performed accurately, timely and completely.
The position requires that the incumbent develop and maintain a thorough knowledge of varied and complex administrative policies, procedures, and departmental operations; be able to independently analyze problems and take effective action; work under time constraints; adjust to changing priorities; exercise good judgment; establish and maintain cooperative working relationships; and communicate effectively. The AA I performs a variety of moderately difficult tasks and the consequence of these activities is critical to ensure the office's daily functions and long-term capabilities in an accurate, timely, and effective manner when communicating department policies and positions to internal and external sources.
Benefits: The state offers comprehensive benefits including health, dental, vision, long-term care and disability insurance, as well as paid leave. Please see the Benefits section below for more details.
Click here to view all the attractive benefits available to state employees!
Telework / Remote Work Information: This position is eligible for Telework and currently works in a hybrid environment. The position requires some in-person attendance when requested. The employee would report to CDSS headquarters (744 P Street) in Sacramento if/when required to attend mandated in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. If telework/remote work ends, the position will have to report to CDSS headquarters in Sacramento.
Need help understanding the examination and hiring process? Do you have a question about CDSS? We'd love to hear from you! Please contact us at Recruiter@dss.ca.gov. Please include the job classification and job control number in the subject line.
You will find additional information about the job in the Duty Statement .
Working Conditions
This work location is very convenient! The CDSS is located two blocks from the light rail and public transportation: within walking distance to the State Capitol, parks, restaurants, farmer's markets and the Golden 1 Arena. Our building has easy access to I-5, Highway 50, and Highway 80.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- ADMINISTRATIVE ASSISTANT I
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-413947
Position #(s):
800-500-5361-001
Working Title:
Administrative Assistant to the Deputy Director
Classification:
ADMINISTRATIVE ASSISTANT I $4,726.00 - $5,916.00 A
$4,943.00 - $6,190.00 B
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Are you interested in making a difference in the lives of fellow Californians while achieving your career goals? Do you set high standards for yourself and enjoy a collaborative and challenging work environment? The California Department of Social Services (CDSS) serves, aids and protects needy and vulnerable children and adults in ways that strengthen and preserve families, encourage personal responsibility and foster independence. CDSS employees are our most important resource in serving California's needy and vulnerable children and families.
The mission of DSS is to serve, aid and protect needy and vulnerable children and adults in ways that strengthen and preserve families, encourage personal responsibility and foster independence.
The CFSD provides leadership and oversight to California's 58 counties and community agencies in the implementation of child welfare service programs through statewide policies, regulations, training, technical assistance and program evaluations. These policies include protecting California's foster youth from sexual exploitation, child abuse and sex trafficking; ensuring the safety and well-being of children, youth and families using prevention and early intervention strategies; as well as, regulating and enforcing policy associated with adoption services.
CDSS Culture
CDSS' goal is to foster a culture that values diversity, equity, and inclusion within our Department, that actively invites the contribution and participation of all people, and is representative of the varied identities and different perspectives in California. In our role as public administrators, our charge is to ensure that our programs and our workplaces provide all Californians the opportunity to thrive.
Special Requirements
Please Note: A Statement of Qualifications or Supplemental Questionnaire must be submitted along with your application in order to be considered for this position.
Submit an original signed State Application (STD 678) along with a Statement of Qualifications (SOQ) that addresses the below:
1. Please explain how your background, experience, education, and/or training make you the best candidate for this position.
2. Please describe your experience working in a fast pace environment with a wide variety of priority of inquiries and requests from Executive Leadership, the public and stakeholder. Your response should exhibit your ability to multitask and manage changing priorities. Please also include the functions and how you identified and shifted priorities.
The SOQ should be 1-2 page(s), 12-point font, Statement of Qualifications (SOQ) Applications submitted without an SOQ that addresses the questions will not be evaluated and will be considered a waiver of interest. A resume, cover letter, or other documents do not substitute for the SOQ.
This position is subject to fingerprinting clearance by the Department of Justice.
You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is not complete. Resumes will not take the place of employment history.
If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.
Training and Development assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to appointment. Training and Development assignments are temporary in nature and shall not exceed twenty-four (24) months.
Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/7/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Social Services
Attn: Classification & Pay Unit
P.O.Box 944243
Sacramento , CA 94244-2430
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Social Services
Classification & Pay Unit
744 P Street, MS 8-15-58
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
(SOQ) Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Experience in providing executive-level support.
- Excellent written and interpersonal communication skills
- Ability to function calmly and effectively in a high-stress environment.
- Ability to deal with confidential information and situations
- Ability to use tact and sensitivity in dealing with others
- Experience coordinating meetings and/or calendars
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Proficiency in Microsoft Teams
- Attention to detail and problem-solving skills
- Ability to work independently and take action when needed to ensure the Deputy Director's Office runs efficiently and smoothly
Benefits
There are many benefits to joining our team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program.
Transportation Reimbursement of 75% is available to eligible employees, reimbursement is not to exceed $100, and employee must provide proof of transportation pass payment.
Click here to view all the attractive benefits available to state employees!
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Nola Niegel
(916) 996-9520
nola.niegel@dss.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Office
(916) 657-2326
EEOoffice@dss.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Examination Information
Those interested in obtaining employment with the California Department of Social Services must apply and compete through the State recruitment process. Applicants who successfully pass the examination will be placed on an eligibility list used to recruit for positions.
To apply for the examination for this position, click on the link below to search for the examination and follow the "How to Apply" instructions in the examination announcement:
CalCareers Exam/Assessment Search
If you already have list eligibility for this classification, you do not need to retake the examination, except when your list eligibility expires. For questions regarding the examination process and/or career opportunities with the California Department of Social Services...
