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SalaryWhy Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
At Pfizer Hospital, we are committed to delivering breakthroughs that change both standards of care for patients as well as the standard of practice for our hospital stakeholders. Our portfolio is unique in its breadth and depth, with over 600 products across 12 therapeutic areas. We are the #1 player globally in Anti-infectives and the #1 Global Sterile Injectables company. In 2022 alone, the Hospital business touched the lives of over 200 million patients globally, including 27 million patients treated with our Anti-Infectives.
This Administrative Assistant role reports to the Global Marketing Lead, Congress
Strategy and Operations (Hospital) and will be responsible for providing administrative support to the Hospital Global Marketing team including team’s HCP contracting activities. The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities.
Strategy and Operations (Hospital) and will be responsible for providing administrative support to the Hospital Global Marketing team including team’s HCP contracting activities. The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities.
What You Will Achieve
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to functional areas. You will also be responsible for managing records and files, verifying data, responding to mails and scheduling meetings, amongst other things.
As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.
It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.
How You Will Achieve It
- Provide the full range of administrative support activities to the Hospital Global Marketing full team, across multiple leaders, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.
- Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
- Provide administrative support to the Hospital Global Marketing full team with internal/external meeting planning and travel support.
- Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
- Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.
- Manage meeting minutes, meeting follow-ups and expedite flow of work.
- Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
- Coordinate all Hospital Global Marketing internal communications – including, but not limited to: SharePoint, announcements, Teams channels. Manage document resources on SharePoint site.
- Provide support to the Hospital Marketing Ops team for the end-to-end centralized HCP contracting compliance service for brand teams.
- Act as a point of contact for primary advice and guidance for HCP contracting related compliance questions.
- Work with brand teams and key stakeholders to identify opportunities and optimize processes around HCP contracting.
- Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
- Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
- Provide back-up assistance in the absence of other administrative colleagues.
- Manage own time, professional development and prioritize workflow.
Qualifications
Must-Have
- Experience working at the executive administrative level at Pfizer.
- Undergraduate degree (BS/BA) or equivalent experience
- 3-5 years of pharmaceutical industry experience. Pfizer experience preferred.
- 5+ years of experience as an executive Administrative Assistant or coordinator experience
- Ability to work effectively in a team-based environment and partner with internal/external stakeholders.
- Very detailed-oriented, self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results.
- Strong verbal and written communication skills - ability to mobilize team members and engage leadership.
- Demonstrated project management experience.
- Business acumen, Decision making, and demonstrated flexibility.
- Ability to navigate internal organization/processes.
- Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills.
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote
- Ability and willingness to handle special projects.
- Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent.
Nice-to-Have
- Bachelor's Degree
- Global, regional, or local experience with HCP contracting tools like Engage Plus or MAPP is a strong advantage.
- Experience using applications, such as Concur, ePA3, WebEx, SharePoint and Ariba
- Ability to take direction and work with minimal oversight.
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
- Max 10% travel
Other Job Details
- Last day to apply: March 19, 2024.
- Work Location Assignment: On Premise.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
