Address
Form of workSalary: $24.66 - $26.34 Hourly
Location : Juneau
Job Type: Full-Time
Job Number: 202300223
Department: Engineering & Public Works
Division:Streets & Fleet Maintenance
Opening Date: 12/12/2023
Closing Date: 12/26/2023 4:30 PM Alaska
Position Number: 152068
Bargaining Unit: Marine Engineers Beneficial Association
Pay Range: 12
Hours Per Week: 40
Telework Availability: Not Available
Description
The City & Borough of Juneau's, Engineering & Public Works Department is seeking an Administrative Assistant to become a valuable member of our Streets & Fleet Maintenance team!
In this role, you will play a vital part in delivering administrative assistance to our Streets Maintenance division, which is dedicated to the upkeep and repair of the intricate network of CBJ streets, sidewalks, traffic control devices, stairways, storm drainage facilities, and street-related structures. Additionally, you will provide essential support to our Fleet Maintenance program, which is responsible for performing preventative maintenance and repairs on a diverse range of CBJ fleet equipment. CBJ Fleet also oversees the City's automated fuel system.
WHO WE ARE LOOKING FOR
The right fit for this position will possess most or all of the following qualities:
Streets & Fleet Maintenance consists of five mechanics, twenty-two equipment operators, and two administrative staff members. The bulk of our team is often out in the field so good communication and maintaining strong working relations is vital to this position. Working for Streets & Fleet Maintenance is both rewarding and challenging. This position would get the opportunity to cross-train on a wide variety of Engineering & Public Works tasks. We offer training and opportunities for our employees to improve their knowledge and skills.
WORKING HOURS AND LOCATION
This position works Monday through Friday 8am - 4:30pm. Your office would be located at 7100 Glacier Hwy, minutes away from the Mendenhall Valley with the Heintzleman Ridge Trail nearby. Onsite parking is provided, and an outdoor space is available for breaks.
Typical Responsibilities
The Administrative Assistant position supports the overall administrative functioning of the Engineering & Public Works (EPW), Streets & Fleet Maintenance Division. This position reports directly to the Administrative Coordinator, but also collaborates closely with the Streets & Fleet Maintenance Superintendent, Fleet Manager, and Streets Maintenance Supervisors. You will be the first point of contact for the division and must be able to provide excellent customer service to both CBJ staff and the public. This position requires strong organizational skills, independence on task completion, and a proficient knowledge of Microsoft Excel. Typical responsibilities include the following:
Minimum Qualifications
Education:
High School graduation or the equivalent.
Experience:
Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required. experience on the basis of three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Other:
Requires a valid Drivers' license at time of appointment and for continued employment.
Supplemental Information
For additional information or questions, please contact the hiring manager:
Hiring Manager: Caitlynn Rich
Phone Number: 907-586-5256
Email: Caitlynn.Rich@Juneau.gov
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.
For applicant password assistance, please visit:
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
For more information on health, retirement and optional benefits for eligible employees visit:
Paid Leave and Holidays
Twelve paid holidays a year Six weeks Paid Parental Leave (to eligible employees)
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
For more information on the Employee Wellness Program visit .
Additional Perks
01
Do you have the required Driver's License?
02
Please select the option that best describes your proficiency level with Microsoft Excel.
Required Question
Location : Juneau
Job Type: Full-Time
Job Number: 202300223
Department: Engineering & Public Works
Division:Streets & Fleet Maintenance
Opening Date: 12/12/2023
Closing Date: 12/26/2023 4:30 PM Alaska
Position Number: 152068
Bargaining Unit: Marine Engineers Beneficial Association
Pay Range: 12
Hours Per Week: 40
Telework Availability: Not Available
Description
The City & Borough of Juneau's, Engineering & Public Works Department is seeking an Administrative Assistant to become a valuable member of our Streets & Fleet Maintenance team!
In this role, you will play a vital part in delivering administrative assistance to our Streets Maintenance division, which is dedicated to the upkeep and repair of the intricate network of CBJ streets, sidewalks, traffic control devices, stairways, storm drainage facilities, and street-related structures. Additionally, you will provide essential support to our Fleet Maintenance program, which is responsible for performing preventative maintenance and repairs on a diverse range of CBJ fleet equipment. CBJ Fleet also oversees the City's automated fuel system.
WHO WE ARE LOOKING FOR
The right fit for this position will possess most or all of the following qualities:
- Ability to work independently as well as in a team environment.
- Skilled in customer service, adept at interpersonal communication, problem-solving, and demonstrating empathy.
- Excellent attention to detail.
- Ability to organize time and prioritize assignments appropriately with frequent interruptions.
- Experience in routing and dispatching service calls.
Streets & Fleet Maintenance consists of five mechanics, twenty-two equipment operators, and two administrative staff members. The bulk of our team is often out in the field so good communication and maintaining strong working relations is vital to this position. Working for Streets & Fleet Maintenance is both rewarding and challenging. This position would get the opportunity to cross-train on a wide variety of Engineering & Public Works tasks. We offer training and opportunities for our employees to improve their knowledge and skills.
WORKING HOURS AND LOCATION
This position works Monday through Friday 8am - 4:30pm. Your office would be located at 7100 Glacier Hwy, minutes away from the Mendenhall Valley with the Heintzleman Ridge Trail nearby. Onsite parking is provided, and an outdoor space is available for breaks.
Typical Responsibilities
The Administrative Assistant position supports the overall administrative functioning of the Engineering & Public Works (EPW), Streets & Fleet Maintenance Division. This position reports directly to the Administrative Coordinator, but also collaborates closely with the Streets & Fleet Maintenance Superintendent, Fleet Manager, and Streets Maintenance Supervisors. You will be the first point of contact for the division and must be able to provide excellent customer service to both CBJ staff and the public. This position requires strong organizational skills, independence on task completion, and a proficient knowledge of Microsoft Excel. Typical responsibilities include the following:
- Assists customers, callers, and visitors with basic questions regarding services.
- Maintains the Fleet Maintenance Vehicle Tag Title Database.
- Inputs daily timecards into the Streets software system, tracking and coding labor, equipment, and supplies against the correct tasks and projects.
- Tracks and tabulates bi-weekly timecards for all employees.
- Maintains the division leave calendar.
- Processes payments, allocating expenses to the correct account codes.
- Tracks expenditures and monitors remaining balances on open purchase orders.
- Keeps forms, brochures, and public information up to date.
- Prepares correspondence for mailing.
- Works on project-specific tasks as assigned.
Minimum Qualifications
Education:
High School graduation or the equivalent.
Experience:
Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required. experience on the basis of three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Other:
Requires a valid Drivers' license at time of appointment and for continued employment.
Supplemental Information
For additional information or questions, please contact the hiring manager:
Hiring Manager: Caitlynn Rich
Phone Number: 907-586-5256
Email: Caitlynn.Rich@Juneau.gov
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.
For applicant password assistance, please visit:
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- No cost employee only plan available
- Employer paid Basic Life insurance--$5,000 for employee, spouse & dependents
- Additional optional coverage available
- Travel protection & financial services offered as part of the Life Insurance coverage
- Optional group-based insurance premiums for
- Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
- Short-term Disability
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity Insurance
- Pet Insurance
- Employer fully funded Dependent Care Flex plan at open enrollment after 1 year of employment
Retirement Benefits
- Membership in the Public Employees Retirement System (PERS)
- Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
- Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
- Employer match available for participating PERS Tier IV employees
- Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options
For more information on health, retirement and optional benefits for eligible employees visit:
Paid Leave and Holidays
- Personal leave with an accrual rate increase based on time served
- 21 days of PL within first year of employment
- Personal leave includes Sick leave
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
- An opportunity to earn a health insurance premium discount of $1300 per year
- An Employee Assistance Program
- Wellness Pass Discounts to local and CBJ recreation facilities
- Health related webinars
- Office Ergonomic Assessments
For more information on the Employee Wellness Program visit .
Additional Perks
- Public Service Loan Forgiveness eligible employer
- Parking passes or bus passes provided for employees working in the downtown offices
01
Do you have the required Driver's License?
- Yes
- No
02
Please select the option that best describes your proficiency level with Microsoft Excel.
- Basic - Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.
- Intermediate - Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using PivotTables; insert and modify graphic objects in a worksheet.
- Advanced - Insert, edit, and analyze data using PivotTables; create and edit macros; conditional formatting; apply data validation criteria; protect, share, and merge files; trace cells and troubleshoot formula errors; use data list outlines; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, spark lines, and scenarios.
- I do not possess the level of proficiency described.
Required Question
