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Form of workApply Job no: 17994-1 Category: Administration ConocoPhillips is a leading oil and gas company which is hiring a Willow Administrative Assistant IV for contract positions. The Willow construction admin provides administrative support to the Willow Construction Organization. Located on Alaska's North Slope in the National Petroleum Reserve (NPR-A), the Willow project is estimated to produce 180,000 barrels of oil per day at its peak.
The economic impact of the Willow project will be sizable. According to the Bureau of Land Management (BLM) estimates, Willow could generate between $8 billion and $17 billion in new revenue for the federal government, the state of Alaska, the North Slope Borough, and local communities. The initial phase of Willow development will include a new Willow Central Processing Facility (WCF), three drill sites, pipelines, roads, bridges and supporting infrastructure.
Scope Summary The Willow project is spread over several phases and areas. 2023 - 2025 - Detailed Design 2023 - 2024 - WOC Fabrication 2025 - 2027 - WOC North Slope Installation and Commissioning 2025 - 2027 - WCF / DS Sealift Module Fabrication 2027 - 2029 - WCF / DS North Slope Installation and Commissioning Willow will be a greenfield design including all processing facilities, utilities, drilling equipment, camp, and power generation. Key Accountabilities: Administrative General administrative duties as assigned Maintains project records and file directory, as required Maintains Construction section of Willow Gateway site Provides Construction interface for Willow Project Leadership administrative requests Resources & Organization Maintains the construction group resource plan Maintains the construction group organization chart Ensure staff rotation schedule (Rainbow Schedule) is up to date.
Assist with recruiting/staffing functions Generate contingent worker assignment end date report monthly Assist with development of role descriptions (maintain consistency) Audit RD's vs resource plan, notify assignment managers of upcoming assignments that need a role description Assist with screening scheduling Assist with onboarding/off-boarding (badging/computers/ID/etc) Assists with Office assignments Manage conference rooms (if necessary) Develop and maintain onboarding materials C&L resource interface with project coordinator and office coordinator Assist in maintenance of Willow personnel training records Ensure all compliance training is complete and up to date. Reporting Maintain Willow Billeting Report (planned, actual, forecast), as required Maintain Construction Management contact and distribution lists Develop and maintain standard reporting templates Support development of daily, weekly, and monthly project reports, as required Organizes and manages the Construction SharePoint & Teams file structure Presentation Materials Assist with development of construction presentation materials Maintain consistent content and formatting Assist with editing of video footage and cataloging of project construction photos Processes & Tools Maintain access rights to the Construction and Logistics channel in Teams Develop and maintain electronic tools/processes Develop and maintain reporting templates Maintain construction processes Travel Planning Coordinate travel schedules and travel reservations, as required Reserve billeting and flights for Willow personnel, as assigned Assist Contractors to with billeting and flights, as requested Required and Preferred Skills & Experience: 7+ years of experience in Admin/Coordinator position or similar role. Effective communication and interpersonal skills to work in a dynamic project team environment.
5+ years of experience using Microsoft Office Applications, particularly Word, Excel, PowerPoint, Teams, and SharePoint Professional demeanor, a positive attitude and willingness to assist in other duties as needed. Preferred Skills: 3+ years of graphic arts 1+ years working in oil/gas industry. ConocoPhillips contract opportunities are for project-based or other short-term engagements that require specialized skills.
Successful candidates for contract opportunities will not be considered employees of ConocoPhillips or any of its subsidiaries nor will candidates be eligible for employment benefits. Candidates looking for regular full-time employment opportunities should begin their search here: https://careers.conocophillips.com/ Published on 28 Nov 2023, 10:34 PM
