Administrative Assistant, Restaurant Operations - Corporate Las Vegas

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Program with Employer Match
• Life and Disability Insurance Plans
• Ancillary Insurance Plans
• Mental Health Support and Services
• Fertility & Family Forming Support and Resources
• Pet Insurance
• Employee Discounts
• Time off and much more!

The Administrative Assistant is responsible for confidential and time sensitive material, may prepare routine correspondence and reports and is familiar with a variety of the field concepts, practices, and procedures. The position makes travel arrangements and reconcile monthly expenses among other routine tasks.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Submit supply orders; distribute supplies once received
• Assist in preparing & submitting AMEX expense reports
• May design Power Point slides for presentation
• Per dept requirements, may process HR paperwork for new hires, promotions, transfers etc. in HRIS system
• Maintain executive schedules
• Interact with other executives and department heads for collaboration
• Arrange and book travel as needed
• Schedule interviews and meetings as needed
• Place food/catering orders for Executive Boardroom meetings
• Accept & sign for items and/or packages that are dropped off; advise employees
• Answer phones and properly transfer calls to the appropriate employees and/or departments
• Take messages; pass them along to the appropriate employees and/or departments
• Answer questions about the business and/or give the company's website for further business information
• Greet and assist internal and external clients and guests
• Prepare various forms, letters, reports, and memos
• Print, fax, scan, file, copy, and bind documents
• Other tasks as assigned daily

EDUCATION/WORKING REQUIREMENTS:

• High School diploma
• At least 21 years of age
• 2 years receptionist and/or administrative experience
• Proficient in Windows Microsoft Office
• Familiar with high volume systems with more than 6 lines
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE

The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

• Must have strong problem-solving skills
• Excellent written and verbal communication skills required
• Ability to maintain a high level of confidentiality
• Ability to work under pressure and meet deadlines
• Ability to write reports and business correspondence
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be observant and quick to respond to various situations
• Must be able to push and lift up to 50 lbs.
• Small to Medium office environment
• Office, Nightclub, Bar, Lounge, and/or Restaurant working environment
• 0-25% Local Travel (United States)
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
• Ability to handle a fast-paced, busy, and somewhat stressful environment