Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include putting together submittals, invoicing, preparing reports and maintaining appropriate filing systems. The ideal candidate should have strong oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Invoicing
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports/submittals
• Maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with the engineers and clients

Skills

• High School degree; additional experience as an Administrative assistant or Secretary is preferred but not required
• General knowledge/comfortability using MS Office (MS Word, MS Excel)
• Strong communication skills
• Strong time management skills
• Attention to detail
• Strong organization skills with the ability to multi-task

Job Types: Full-time, Part-time

Salary: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: In person