Administrative Assistant

R.O.C.K., Ride on Center for Kids

Title: Administrative Assistant

Hours: Full-time, Hourly/non-exempt

• Monday – Friday
• 40 hours/week
• Some weekends and nights, depending on ROCK’s needs.

Reports to: Chief Operating Officer (COO)

Benefits:

• Medical, Dental, Vision, and other supplementary insurance available
• 401k plan
• PTO (sick and vacation)
• 11 paid holidays per employee handbook

R.O.C.K. Ride on Center for Kids seeks a full-time Administrative Assistant. We are a PATH Int’l Premier accredited center in Georgetown, Texas, providing Equine-Assisted Services to children, adults, and veterans. ROCK needs a highly communicative, self-driven, and highly organized person to enhance and increase its efficiency.

Responsibilities:

• Maintain multiple priorities in a busy environment
• Support daily tasks for department heads and CEO such as:
• Project Management, including but not limited to:
• Assisting the CEO in managing various projects and initiatives
• Coordinating project timelines, tracking progress, and ensuring that deadlines are met
• Ensure mail is picked up at the post office and the ROCK mailbox
• Coordinate and manage staff birthdays and anniversaries, ensuring recognition and celebration within the workplace
• Maintain accurate and up-to-date staff rosters, including work schedules and phone extensions to facilitate efficient communication within the organization
• Assist COO with onboarding of new staff and Board Members
• Conduct regular assessments of office supply inventory levels and anticipate supply needs based on usage or order as requested
• Order, set-up, and clean-up after staff lunches and Board Retreat
• Take notes for staff and program meetings. Take notes for other meetings as requested
• Prepare meeting rooms ensuring tables, chairs, and technology needs are met for all meetings or events (staff, program, and board meetings)
• Assist with tours as needed, both planned and unplanned
• Assist in scheduling work groups
• Supervise and train Welcome Wranglers
• In absence of Welcome Wranglers, Administrator Assistance will do the task of the Welcome Wrangler
• Maintain a clean and safe environment in the Welcome Center
• Assist with Horseshoe Club Committee as needed with mailouts

Skills:

• Detail oriented
• Exceptional organizational skills
• Strong interpersonal skills including the ability to accurately gauge social dynamics and adapt communication style accordingly
• Ability to manage and juggle multiple priorities and tasks simultaneously
• Excellent communication skills, written and oral
• Excellent computer skills and use of Microsoft Word and Excel. Knowledge of Salesforce a plus

Professional Qualities:

• Excellent customer service skills
• Exceptional people skills
• Problem solver
• Initiative-taker
• Demonstrates grace under pressure and enjoys a lively environment while staying focused
• Creative thinker – thinks outside the box

How to Apply: Please send a cover letter and resume to jobs@rockride.org.

No phone calls, please.

Job Type: Full-time

Pay: $18.50 - $21.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work setting:

• In-person
• Office

Ability to Relocate:

• Georgetown, TX 78626: Relocate before starting work (Required)

Work Location: In person