Administrative Assistant - Project Ensure

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
Benefits and perks:

• HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!
• Employees qualify for public loan forgiveness programs
• Training and professional development opportunities
• Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.

Job Overview
This is a union position.
The BEST time to start at a new organization is now - expect fun team activities during this festive season!
Our San Jose-Milpitas programs are looking to fill a temporary Administrative Assistant position for approx 3 months (with potential to extend). If you have impeccable organization and capable of juggling two offices, you may be the person to help provide in-person administrative support to our clinicians so they can provide compassionate, integrated care, at a personal and caring level. Mileage will be reimbursed when commuting between these two sites!
The Milpitas site provides reentry services to incarcerated and formerly incarcerated population. The San Jose site supports individuals impacted by mental health limitations and poverty, many whom are affected by substance use and trauma.
"Get Better. Do Better. Be Better." Despite this role being a temporary position, we hope you will be able to enrich yourself with new dynamic skill sets while aiding our community.
Key Responsibilities
You'll be the first person our clients encounter when coming to us for care. Your role will be to greet and register clients, and screen for health symptoms when they arrive for appointments. Answer and route phone calls, place appointment reminder calls, and providing clients with information to other services within our system of care. Please note: this position is a non-remote role.
Administrative responsibilities for this position include typing reports and meeting minutes, photocopying and faxing, maintaining files, records, and forms. Responsibilities may also include assisting with projects across programs and would be cross-trained to assist with data entry duties, such as attendance, rosters, and demographics. Verify patient Medi-Cal eligibility, collect insurance information, and entering into the electronic medical records. Attends and participates in meetings and trainings as assigned. Participates and attends supervision as scheduled. Performs and maintains working relationship with internal and external programs.
Facility responsibilities include maintaining cleanliness of office and shared staff spaces, monitor and order office supplies, ship and receive parcels, and complete assignments from Health & Safety representatives.
Education and Knowledge, Skills and Abilities
Education, Certifications, and Registrations:

• Minimum: High School/GED.
• Desired: Bachelor's degree or equivalent in Business Administration or related field.
• Required: CPR certified within 30 days of employment.
• Required: First Aid certified within 30 days of employment.

Experience:

• Minimum: Experience of volunteering or special projects related to general office work.
• Desired: At least one (1) year of general office work experience. Experience working in the behavioral health field. Experience with billing and data collection.

Skills, Knowledge, and Abilities:

• Cultural competency, and ability to work with diverse and underserved populations. Bilingual fluency a plus!
• Proficiency with Microsoft Office applications, internet applications, collaboration platforms (TEAMS), electronic health care records.
• Proficiency with photocopiers, scanners, projectors, teleconference rooms.
• Ability to travel to and from worksite and other locations within the Bay Area as needed.
• Ability to work remotely as deemed by public health authorities.
• Ability to arrange work schedule in accordance with agency needs, may include evenings and weekend.

In compliance with the California Department of Public Health's mandate, all employees must be able to provide proof of COVID-19 vaccination. Medical and religious exemptions are available.
We will consider for employment qualified applicants with arrest and conviction records.
Other details

• Pay Type Hourly
• Hiring Rate $19.76

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