Administrative Assistant

GENERAL DESCRIPTION:

The Administrative Assistant is responsible for all clerical and receptionist tasks. The Assistant is also a member of the treatment team and provides support services to the direct service staff of the program and the organization. Know and abide by the general provisions of the "Confidentiality of Alcohol and Drug Abuse Patient Records” as found in the Federal Register, October 1, 2003, CFR 42 and the HIPPA Act of 1996.

Note: It is possible that you may be scheduled for any shift (mornings, evenings, nights or graveyard) on any day of the week. You may also be transferred to another facility within Land Manor, Inc.

List of Tasks:

1. Maintain client population, daily client lists and billing sheets.

2. Responsible for keeping accurate billing records as necessary.

3. Answer phones and take accurate messages.

4. Provide quality support services for Billing Specialist, Program Director and/or Associate Executive Director or the Executive Director.

5. Keep all files accurate and up to date for HHSC, TDCJ and/or other funding sources audits.

6. Keep Personnel Files/Employee Information up to date and accurate in accordance with HHSC and TDCJ Standards.

7. Responsible for ensuring that timesheets and any accompanying information is complete and correct.

8. Maintain accurate documentation for purchase requisitions and orders as well as food and petty cash accounts in accordance with company policy and procedures and HHSC and TDCJ Standards.

9. If other meetings or in-services are held at the facility the assistant is responsible for sign-in sheets and copying handouts.

10. Perform other duties as need arises or as assigned.

QUALIFICATIONS:

A high school diploma or GED is required. Must have a minimum of one year experience in general clerical and office practices and computer knowledge and skills. Preference for experience in a similar position and/or business schools or college related courses. Must have knowledge and ability in Business English.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person