Address
Form of workJob Title
Administrative Assistant
Job Description Summary
Provide support for site account manager which will include processing payroll, billing, monitoring AP, working with a CMMS system, develop weekly work schedules for the site technicians and other related duties as requested. Work with C&W employees to assist them with related job issues.
Job Description
POSITION ACCOUNTABILITIES AND SPECIFIC DUTIES:
• Perform the onboarding duties of new employees for the C&W Services site.
• Responsible for payroll processing for all employees. (Kronos)
• Supports/monitors AP to make sure invoices are submitted in a timely manner.
• Responsible for P.O. generation. (Procure+)
• Responsible for coordinating travel arrangements, records maintenance and filing of reimbursement paperwork and other related duties.
• Serve as liaison for accounts, clients, outside vendors.
• Responsible for getting vendors through the vendor management system. (Service Edge)
• Schedule group and special meetings when required.
• Process forms as required for New Hires and Payroll.
• Special projects and related duties as assigned.
REQUIRED SKILLS:
• Excellent organizational and administrative skills
• Excellent written and verbal communications skills with excellent telephone manner.
• Must be attentive to detail, accurate and able to prioritize multiple tasks in a high pressure, fast paced environment.
• Prioritizing projects and requests
• Highly motivated and able to work independently with minimum direction.
• Ability to handle multiple tasks simultaneously
• Strong personal time management and organizational abilities
• Financial experience is preferred
Page 2 of 2
REQUIRED EXPERIENCE:
• Minimum of 3-5 years previous office experience preferably in a Facility Service Environment. Prior experience supporting Operations Manager with payroll processing, monitor AR, billing, outer task as required.
• Expertise with Windows-based programs such as Gmail, Outlook, Google Sheets, Microsoft Word, PowerPoint, Excel, Google and Outlook online calendar systems.
• Knowledge of AP/AR/Billing and other back-room support.
#INDCWS
EDUCATION:
REQUIRED: High School Degree
DESIRABLE: Associates Degree
REQUIRED MANAGERIAL/INTERPERSONAL SKILLS:
• Excellent oral communication skills
• Decisiveness
• Judgment
• Flexibility
• Listening skills
• PC Skills
• Finance experience
• Experience working with Archibus (Computerized Maintenance Management System)
• Self-Initiative
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
Administrative Assistant
Job Description Summary
Provide support for site account manager which will include processing payroll, billing, monitoring AP, working with a CMMS system, develop weekly work schedules for the site technicians and other related duties as requested. Work with C&W employees to assist them with related job issues.
Job Description
POSITION ACCOUNTABILITIES AND SPECIFIC DUTIES:
• Perform the onboarding duties of new employees for the C&W Services site.
• Responsible for payroll processing for all employees. (Kronos)
• Supports/monitors AP to make sure invoices are submitted in a timely manner.
• Responsible for P.O. generation. (Procure+)
• Responsible for coordinating travel arrangements, records maintenance and filing of reimbursement paperwork and other related duties.
• Serve as liaison for accounts, clients, outside vendors.
• Responsible for getting vendors through the vendor management system. (Service Edge)
• Schedule group and special meetings when required.
• Process forms as required for New Hires and Payroll.
• Special projects and related duties as assigned.
REQUIRED SKILLS:
• Excellent organizational and administrative skills
• Excellent written and verbal communications skills with excellent telephone manner.
• Must be attentive to detail, accurate and able to prioritize multiple tasks in a high pressure, fast paced environment.
• Prioritizing projects and requests
• Highly motivated and able to work independently with minimum direction.
• Ability to handle multiple tasks simultaneously
• Strong personal time management and organizational abilities
• Financial experience is preferred
Page 2 of 2
REQUIRED EXPERIENCE:
• Minimum of 3-5 years previous office experience preferably in a Facility Service Environment. Prior experience supporting Operations Manager with payroll processing, monitor AR, billing, outer task as required.
• Expertise with Windows-based programs such as Gmail, Outlook, Google Sheets, Microsoft Word, PowerPoint, Excel, Google and Outlook online calendar systems.
• Knowledge of AP/AR/Billing and other back-room support.
#INDCWS
EDUCATION:
REQUIRED: High School Degree
DESIRABLE: Associates Degree
REQUIRED MANAGERIAL/INTERPERSONAL SKILLS:
• Excellent oral communication skills
• Decisiveness
• Judgment
• Flexibility
• Listening skills
• PC Skills
• Finance experience
• Experience working with Archibus (Computerized Maintenance Management System)
• Self-Initiative
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
