Administrative Assistant

Ten Lives Club is a 501c3 cat shelter in Western New York with 18a additional adoption locations. Our location cares for strays and surrenders as well as offering a community clinic for reasonable cost spays, neuters, and other veterinary care.

Ten Lives Club has an opening for an Executive Secretary who has a good understanding of accounting practices, Microsoft Office and Microsoft Teams. Good phone/communication skills are a must.

Success Factors for the Ideal Candidate:

• Excellent time management and organization skills, especially the ability to prioritize and multitask
• Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
• Professional writing capabilities, including emails, memos, letters, thank you cards and other industry-related reports, documents and correspondence
• Great customer service and interpersonal skills
• Strong capabilities with the Microsoft Office Suite of products. (Outlook/Word/Excel/Powerpoint)
• In-depth understanding of the industry or office they work in
• Very comfortable in a fast-paced environment while meeting tight deadlines
• Adaptable to miscellaneous duties and capable of keeping them prioritized
• Ability to keep confidential information confidential.

Responsibilities include but are not limited to:

• Enter data, maintain records, and create reports.
• Ordering Supplies, handling clerical duties for the Executive Director and Director of Operations and organizationally as needed.
• Light document filing, computer entry of files and basic use of Microsoft 365 for Business products.
• Special Project as directed

Job Specifics:

• Full Time Position, $18 - $20/hour
• Pay commensurate with experience.
• Schedule:
• Monday, Thru Friday 10:00am to 6:00pm

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• Qualifications

:Bachelor's degree (preferred)

• Bookkeeping experience, minimum 1 year
• Familiarity with the Animal Rescue Field a plus
• Solid understanding of basic bookkeeping
• Microsoft Excel and Word, 1 year (preferred)
• Strong verbal and written communication skills
• Proficiency in data entry
• Proficiency in Microsoft Excel and Microsoft Word and able to learn other programs.MUST BE Computer Software savvy and know how to organize online computer files.
• High degree of accuracy and attention to detail. Strong editing and proofing skills

Benefits:

• Health Benefits
• 6 paid holidays
• 5 PTO Days
• Paid vacation after 1 year
• Generous pet adoption and pet care discounts

Ten Lives Club, Inc.,
3741 Lake Short Road, Blasdell, NY 14219

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL Opportunity Employer
Company Policy & Federal & State Laws Forbid Discrimination
Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee discount
• Paid time off

Experience:

• Computer Filing: 1 year (Required)
• Clerical work: 1 year (Required)

Ability to Commute:

• Buffalo, NY 14219 (Required)

Ability to Relocate:

• Buffalo, NY 14219: Relocate before starting work (Required)

Work Location: In person