Administrative Assistant-Peabody

JOB DESCRIPTION: FKO is looking for an Administrative Assistant to provide daily support to the Peabody district with administrative tasks necessary to maintain and promote quality out-of-school time programming. An ideal candidate will believe in the overall mission of FKO, possess strong organizational, communication and technology skills, and have the ability to work in a team environment. The Administrative Assistant reports to the Peabody District Director.

Duties of the Administrative Assistant include, but are not limited to:

• Provide clerical support (i.e. scheduling, phone calls, filing) to the District Director;

• Support with Peabody district payroll and HR duties, such as processing of new and maintenance of existing employee/volunteer personnel files, staff schedules, and audit of employee timekeeping;

• Assist families with program registration, information on programs, financial assistance and available resources, and FKO related questions via telephone, email or face-to-face meetings;

• Collect documents from all sites within the district, review for completion and accuracy and submit to the relevant FKO department;

• Assist tuition and subsidy support team with support on past due balance collection, subsidy expiration notifications, family communication, etc.;

• Review daily attendance submission from all program sites, monitor excessive absence reports and provide support with additional attendance and tuition management duties.

• Support with oversight of grant requirements, budgeting, reporting, and student outcome and program quality data collection, entry and analysis;

• Provide support with school, community and family partnership efforts;

• Attend all job-related trainings, meetings and events as requested; and

• Other duties assigned by the Peabody District Director and Executive Director. JOB REQUIREMENTS: Qualified candidates will possess a mission focused, team-oriented attitude; possess the desire to wor

JOB REQUIREMENTS:

Qualified candidates will possess a mission focused, team-oriented attitude; possess the desire to work alongside colleagues and FKO administration; and be reliable and accountable for his/her work.

Minimum requirements for the position include:

• Minimum of High School diploma required;

• Proven ability to be proactive with excellent troubleshooting and problem solving skills;

• Excellent written and verbal communication skills;

• Strong organizational skills and attention to detail;

• Proficient in Microsoft Office programs (i.e. Excel, Powerpoint, Outlook, Word);

• Bilingual a plus

• Ability to travel throughout the city of Peabody and to and from FKO’s administrative office in Winthrop.