Administrative Assistant-Part Time-Graduate Student R24-07

Job Description:
Description of Duties:
Assist with coordinating the organizational and administrative support functions within a high performing university-wide research institute.
Essential Functions:

• Assist with administrative tasks including organizing meetings, coordinating activities with researchers.
• Lead, coordinate, and assist with social media outreach and promotional materials for Institute events.
• Assist with new letters, oversee a library of grant-support materials and research literature, and coordinate email and other correspondence with Institute affiliates.
• Provide support for the development of new contracts and grant applications.
• Provide support for the development and preparation of reports for contract sponsors and PDP management.
• Assist with the purchase and travel requisitions and payments.
• Assist with interdepartmental requests to support IT, facilities and other Institute requirements.

Requirements:
Minimum Qualifications:

1. Current UAlbany fulltime Graduate student.
2. Bachelor's degree from a college or university accredited by a USDOE or internationally recognized accrediting organization with a concentration in finance, business administration, management, communications, public health or a related field.
3. Ability to maintain a high degree of confidentiality.
4. Strong computer skills, particularly with Adobe and Microsoft Office products, including MS Excel and MS Access.
5. Familiarity with financial management, reporting, and analysis.
6. Excellent interpersonal, oral, and written communication skills.
7. Applicants must address in their applications their abilities to work with a culturally diverse population.
8. Demonstrated commitment to excellence in front-facing operations and support including professionalism in written and oral communication and quick response rates.
9. Ability to function without extensive task-by-task supervision.
10. Ability to perform multiple tasks often under tight deadlines and manage projects to successful completion.
11. Strong problem solving and organizational skills with strict attention to detail.
12. Demonstrated ability to lead or mentor in a team setting.

Preferred Qualifications:

1. Master's degree from a college or university accredited by a USDOE or internationally recognized accrediting organization with a concentration in finance, business administration, management, or a related field.
2. Three years' experience in administrative support.
3. Experience working in a continuing education or other educational environment.
4. Strong knowledge of Research Foundation and SUNY policies and procedures.

Additional Information:
Salary Range: $29,214.12 at 50% full time equivalent (20 hours per week)
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm.
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.
Application Instructions:
Persons interested in the above position should submit a resume, the contact information of three work-related references, along with a letter of application.
Review of applications will begin immediately and continue until the position is filled.
**Hybrid remote schedule is available, subject to campus policy change
Candidates must address in their applications their ability to work with culturally diverse populations.
URL: www.albany.edu/institute-for-social-and-health-equity