Administrative Assistant, Omni And Communications

Job Posting
Administrative Assistant, Omni and Communications
Benefit Cosmetics
Calling all rule-breakers, innovators fun-loving self-starters! Are you smart, sassy scrappy? Do you love to laugh out loud? You're just what we're lookin' for, Gorgeous!
You're sooo Benefit!
The Administrative Assistant will support both the SVP, Omnichannel Marketing and SVP, Global Communications, acting as their key partner, managing a wide range of complex and confidential responsibilities. These responsibilities will include calendar management, organizing marketing/communication leadership and external agency meetings, maintaining accountability for commitments, coordinating schedules and international travels, acting as a liaison with department heads, country leaders and internal stakeholders, and more. This is a key facilitative role in a high-growth environment, interacting daily with Benefit's global team, LVMH leadership and internal/external stakeholders. This role will facilitate information flow, and problem solve with a bird's eye view on strategy, Global Omnichannel Marketing, Global Communications, governance, and will require use of tact, independent judgement, and discretion.
What You'll Do:

• Manage scheduling. Coordinate large and small scale internal and external meetings across myriad time zones ensuring that no-one gets forgotten.
• Learn and identify brand-wide priorities to help the executive leadership teams manage and maximize their time. Proactively resolve scheduling conflicts. Connect dots across departments where relevant.
• Make all arrangements for international and domestic travel and events for SVP, Digital Etail Marketing SVP, Communications.
• Maintain the rhythm of the business by developing and updating the global, annual calendar of key activities and deliverables. Anticipate when externalities or shifting priorities require changes.
• Assist others in the organization with document preparation or meetings that requires the input of the Etail Marketing Communications leader(s), including signatures and approvals.
• Maintain secure, digital/physical filing of key documentation for the SVP, Digital Etail Marketing SVP Global Communications.
• Handle details, access to information and conversations of a highly sensitive nature in strict confidence
• Work with the SVP, Digital Etail Marketing SVP, Global Communications to develop committee meeting agendas. Prepare timely, polished materials, including coordinating and editing presentations and content from across the organization.

Qualifications:

• Bachelor's degree or equivalent experience required.
• A minimum of 3-5 years of professional experience. Prior experience with executive support, communications, and project management highly preferred. Administrative or project management certification a plus.
• Experience with managing up, collaborating with peers, and working with colleagues remotely and in different cultures and time zones.
• Experience with handling international travels logistics (scheduling, visas, etc.)
• Advanced Proficiency with Office 365, Outlook, Zoom , and MSTeams.
• Experience working in consumer and lifestyle brands highly desired.

Schedule:

• Hybrid - requires onsite presence weekly

The target salary range for this position is $33.65-$38.94/hr. The actual salary offered will depend on a variety of factors, which may include, as applicable, years of relevant experience; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. This position is eligible to earn an annual bonus. This position is also eligible for the following benefits, including but not limited to: comprehensive health, dental and vision plans; a 401(k) plan with employer matching, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts.