Administrative Assistant – Office Of Human Resources / Office Of Institutional Equity

Administrative Assistant – Office of HumanResources / Office of Institutional Equity

Who we are:

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 7,000 students from across the globe.

The Administrative Assistant will provide a high level of administrative support to the Vice President, Institutional Equity & Chief Diversity Officer, the Associate Vice President, Human Resources & Organizational Development as well as the talent acquisition function within HR. Provide comprehensive, tactical, and analytical support to projects, and other related HR activities.

You are:

• Detail-oriented, possess a high degree of accuracy, and highly organized
• Able to communicate effectively with employees and maintain discretion and confidentiality of sensitive information
• Committed to diversity, inclusion, access, and belonging

You will:

• Establish and administer office operations including anticipating issues and proactively seeking solutions
• Assist with executing projects and updating plans, prepare presentations and spreadsheets and assemble materials.
• Determine, create, and coordinate logistics and materials for meetings, events, and conferences, including new hire onboarding and annual service award celebration, as example.
• Compose and prepare substantive communication; format, proofread, and edit correspondence, reports, and presentations which are highly sensitive and confidential. Review outgoing material, which may include metrics and reporting, for accuracy and completeness.
• Advise, screen, and refer callers and visitors appropriately. Manage complex appointment calendars, coordinate, and schedule meetings.
• Collaborate with and support administrative tasks associated with recruitment and hiring at the university. Assist with offer letters, and the placement of recruitment advertising and background check investigations. Process invoicing and billing, as appropriate.
• Provideadded support maintaining the Human Resources web page and monitoring the Human Resources general email box.
• Monitor budgets, run financial reports, process invoices, order supplies, and follow up on financial inquiries and needed resolutions.

Additional Duties:

• Complete tasks assigned by the Vice President, Institutional Equity & Inclusion and Associate Vice President, Human Resources & Organizational Development.
• Other related duties as assigned.

You need:

• Bachelor’s degree preferred but not required. In lieu of degree, at least 7 years of Administrative Assistant experience.
• Minimum 3 years’ experience supporting senior level leadership or team.
• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong verbal and written communication skills, including editing, and proofreading skills
• Excellent time management, detail orientation, and organizational skills
• Demonstrated ability to plan and prioritize in a complex and dynamic environment, and to solve problems within the context of the priorities and goals of the department.
• Ability to work under pressure of heavy workload during peak times
• Customer service orientation and interpersonal skills that display a positive demeanor.
• Ability to deal with confidential information and issues with integrity and trustworthiness.
• Preferred experience with Human Resources, Diversity, and/or Title IX practices desirable.

What’s In It for You:

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
• Employee Discounts on products, services and educational opportunities
• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable