Administrative Assistant

Job Title: Office Manager

General Details: Full-time, non-exempt, Monday through Friday, start time is 8:00 a.m.

Summary: The Office Manager will oversee the general administrative function and activities of the office. Responsible for revenue management, business administration, and the daily sustainability of existing and new customers and clients by performing the following duties:

Duties and Responsibilities include the following. Other duties may be assigned.

Manages personnel files, computer systems, accounts receivable, accounts payable, financial planning, all administrative housekeeping, maintenance functions, supply functions, marketing of the company, and service reminders.and tank tracks organizing
Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. May also include contacting an IT professional if necessary.
Provides clerical support such as answering phones, sorting, distributing mail, and preparing documents.
Provide invoices and contracts to customers and clients quickly and accurately.
Maintains inventory of office supplies; orders new supplies as needed.
Maintains office files; implements an efficient and effective system for other staff to access files and records.
Assists with organizing and filing personnel files, ensuring records are accurate and up to date.

Plans and assigns work tickets to employees daily.

Ensures there is an effective billing and collection system to maintain control of accounts.

Monitors outstanding accounts receivable and initiates steps to reduce those receivables.

Responsible for maintaining accounts payable systems.

Maintains analysis of accounts payable to ensure maximum productivity and appropriate expenditures.

Review all invoices and statements from vendors for payment and arrange payment when necessary.

Ensures receipt of all items billed.

Repair financial and statistical reports for CPA with bank statements and other credit institutions together with reconciling

Schedules office meetings for employees as needed.

Updates and educates staff to resolve and prevent problems.

Ensures routine maintenance of equipment.

Ensures cleanliness organization functional operating conditions, and appropriate decor of the practice office with IT professional and cleaning person.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Health insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person