Administrative Assistant - Occupational Therapy

Overview

The Administrative Assistant is responsible for the day to day administrative and clerical activities for the faculty/departments. The Administrative Assistant is responsible for initiating and coordinating the clerical, administrative, and secretarial functions required for the effective operation of the academic departments.

 

Located in Henderson, Nevada, approximately twenty-five minutes from the iconic Las Vegas strip, Touro University Nevada is a non-profit medical, health sciences, and education graduate university focused on positively impacting our community in healthcare and education. Our values surrounding social justice, intellectual pursuit, and service to humanity are steadfast and are clearly visible in the actions of our students, faculty, staff, and graduates.

 

We invite you to apply to our position for consideration to join the ranks of our diverse, talented, and professional staff and faculty. Please visit the tun.touro.edu/administration/human-resources website where you can see a comprehensive listing of optional benefits and Human Resources contact information.

Responsibilities

 

Assists with general administrative tasks for the OT department.

• Greet, assist, and document visitors to the School of Occupational Therapy office
• Assist the Director to maintain records for assessment activities
• Assist with duties as designated by the faculty and/or Director of School of OT
• Prepare for meetings, transcribe minutes, and distribute minutes
• Compose and edit correspondence
• Receive, sort, and distribute mail
• Order and stock supplies and equipment

 

Operate office equipment including but not limited to computer, copier, facsimile, printer, and calculator

• Answer phone and take messages
• Duplicate and distribute materials
• Maintain schedule for conference rooms and classrooms through EMS
• Create and maintain departmental documents (excel, word, power point)

 

Assist faculty and students in various tasks

• Assist the Director with departmental budget-related tasks
• Handle travel requests and expense forms
• Exercise confidentiality when handling all student and faculty concerns
• Participate in student recruitment and admission processing

Qualifications

Education:                

• High School Diploma or GED

Experience:  

• Previous Experience with Microsoft Programs
• Customer-service orientation
• Ability to interact with the public and accomplish tasks
• Ability to work independently with minimal supervision

Skills & Abilities:      

• Strong organizational skills
• Ability to multi-task
• Computer skills (Word, Excel, PowerPoint, Database, Calendar Program)
• Strong interpersonal and communication skills

Employment Type: FULL_TIME