Administrative Assistant, Mecoe

Administrative Assistant, MECOE
At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM's strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a "whole person" approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.
We are currently seeking to fill our Administrative Assistant, MECOE position at the South Georgia campus with a highly qualified and passionate individual.
Job Title:Administrative Assistant, MECOE
Department: MECOE
Primary Location: South Georgia
Employment Type: Full-time, Non-exempt
Position Summary:
The Administrative Assistant at the Medical Education Center of Excellence (MECOE) provides crucial administrative support to senior department leaders and assists other team members to ensure smooth departmental operations. Reporting to the Administrative Manager, this role supports the Administrative Manager, Administrative Analyst, Assistant Deans, and Associate Deans of MECOE.
Essential Duties and Responsibilities:
The successful incumbent will perform the following duties:

• Assist in collecting and compiling information for key departmental functions, including strategic and financial planning, budgeting, and reporting.
• Analyze and process invoices and purchase orders, ensuring accurate allocation of expenses to accounts and cost centers. Monitor vendor payments by verifying check numbers and purchase orders, and track department expenses.
• Accurately and promptly enter data and information into databases and systems, including student data, course details, and more.
• Attend meetings as required, maintaining a high level of confidentiality when handling sensitive matters. Create agendas and minutes for these meetings.
• Implement quality, service, and process improvement initiatives to enhance day-to-day administrative and operational efficiency.
• Manage all aspects of event planning for the department, as necessary.
• Perform other role-related duties as assigned or requested.

Required Skills and Experience:

• Minimum of two years' experience in a similar administrative support role, with a preference for experience in a higher education setting.
• High proficiency in word processing, Excel spreadsheets, presentations, email, and virtual meeting applications, preferably on Google Workspace or Microsoft 365 platforms.
• Experience with Smartsheet is preferred but not required.
• Strong customer service skills.
• Excellent planning and organizational skills.
• Critical thinking abilities.
• Strong communication skills, encompassing written, verbal, and interpersonal.
• Exceptional collaboration skills.

Education and Certifications:

• High school diploma or GED required; an Associate's or Bachelor's Degree in business administration, liberal arts, or a related field is preferred.

Physical Requirements:

• Ability to sit for extended periods, up to eight hours per day.
• Capability to lift up to 25 lbs.
• Ability to view a computer screen for prolonged periods, up to eight hours per day.
• Manual dexterity and mobility required to operate personal computers and other office equipment.

Salary Range: $20.26 - $27.19
PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.