Administrative Assistant

Company Overview:  

Barnacle Parking is an investor-backed technology company revolutionizing the Parking Industry. Our patented solution embeds mobile connectivity and online payment processing in a consumer and enforcement friendly immobilization product. Our modern take on parking enforcement has been featured on Modern Family, the Today Show and Wired magazine. At the beginning of the day, we like to work hard in a great environment of driven, highly motivated people. During the middle of the day, we like to continue working hard in a great environment and eating lunch! At the end of the day, our vision is to leverage technology to transform inefficient consumer experiences, worldwide.   

Position Summary:  

The Administrative Assistant will perform an array of functions that may include organizing and processing for the Account Management and Finance teams, working within Salesforce to create and run reports, administrative tasks like accounts payable and invoicing for accounts receivable, maintaining office supplies, dealing with customer requests and accounts, and data input.   

General Job Duties:  

• Work with Account Managers and Finance Team to service clients.
• Assistance with coordinating/liaising with company Consultants and outside Vendors.
• Assistant to the Financial Operations Analyst with other office tasks.
• Helping to codify finance processes and procedures.
• Maintenance of office services, supplies and filing.
• All employees are responsible for a basic knowledge of the employee handbook, along with the mission and vision of Barnacle Parking, and must conduct themselves with behavior that supports these values. 
• All employees are responsible for making the most of their working time and reach maximum potential by being on time for appointments, checking voicemails/emails as appropriate and completing deadlines in a timely manner. 
• All part time employees are required to work at least 20 hours a week.   
• All employees are expected to escalate issues as necessary. 
• All employees will specifically be trained on their job duties, however; other mandatory trainings may be deemed appropriate by management for one or all members of the team.  
• Other projects and/or duties as assigned.

Position Requirements:   

The requirements listed below are representative of the knowledge skills and abilities required. Employees who do not possess the requirements for a job at the time of hire will not be considered for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Required Skills and Experience:  

• Ambitious entrepreneurial mindset
• Motivated and able to multitask in a fast-paced environment
• Able and willing to commute to/from office
• Critical thinking skills

Preferred Experience:  

• Experience with Salesforce and QuickBooks a plus

Education and Experience Requirements:  

• Education: Bachelor’s Degree preferred, or equivalent combination of education, training and experience

Language Requirements:  

The primary language of Barnacle Parking is English.  Excellent communication skills are defined as the ability to:  

• Actively listen for total comprehension
• Ask questions that enhance the understanding of a certain topic
• Relay information and/or instruction in a descriptive and understandable fashion in both written and verbal forms

Mathematical Requirements:  

This role involves statistical analysis and configuring basic inferences. Basic accounting knowledge is required, as well as addition, subtraction, multiplication, and division skills to the general degree.  

Reasoning Ability Requirements: 

Professional-level, reasoning abilities are necessary to process complex information, delegate duties and prioritize deadlines.   

Physical Requirements: 

Occasionally lifting up to 20 lbs. may be necessary from time to time. Must be able to sit for long periods of time, view a computer monitor and type (up to 8 hours a day).  

FLSA Status:  

Exempt: This role is non-exempt and eligible for over-time pay.

Schedule Expectations:   

Barnacle’s normal hours of operation are from Monday through Friday, from 8:00 am to 5:00 pm EST. 

Part Time: This position requires a minimum of 20 hours worked within a week and the schedule may be flexible as determined in the employee handbook. This position has the option to transition into a Full-Time position after an initial probationary period.

Supervision Requirements:  

This position does not have supervisory responsibilities. 

Barnacle Parking is an equal opportunity employer. It is our policy to afford equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, mental or physical disability, veteran status or genetic information. 

Signature: 

By signing below, I am certifying that I am qualified for this position (as described above) and capable of performing the general and essential functions of the position. I agree that this job description has reasonable expectations and that this is in no way, shape, or form a contract of employment. By signing this document, there is no guarantee of continued employment as the State of New Jersey mandates at-will employment.