Administrative Assistant

Administrative Assistant

6-8 week Assignment

Onsite in San Diego, CA 92101

Payrate: $27/hr

Start ASAP

Weekly Pay and Benefits!

ROLE OVERVIEW:

We have a great opportunity for an Admin Assistant with our leading Real Estate Client. As an Administrative Assistant, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area.This position will support multiple individuals.The ideal candidate is well written, well-spoken, and professional.The immediate need is to respond to tenant emails and answer phones.

Daily Duties:

• Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
• Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.
• Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.
• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
• Manage, organize, and distribute record drawings and specification binders.
• Assist in preparing presentations.
• Assist Property Manager and Property Accountant with accounts payable / accounts receivable functions.
• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
• Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
• Create, update, and maintain departmental databases when appropriate.
• Complete special projects to support assigned area.
• Prepare and process expense reports.
• Maintain office and kitchen supply inventory.
• Prepare both internal and external mail, including special handling packages and mailing lists.Distribute mail and faxes as needed.
• Receive and assign tenant requests to appropriate team members; reply to tenants with sense of urgency and hospitality mindset.
• Plan / host monthly tenant events.

EXPERIENCE:

• Two years of experience in an administrative role in professional office environment.

EDUCATION:

• High School Diploma or equivalent from an accredited institution.

SKILLS/CERTIFICATIONS:

• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.
• Interact with employees, visitors and vendors with poise and diplomacy.
• Interpret instructions in written, oral, and diagrammatic or schedule form.
• Ability to manage and prioritize multiple tasks while meeting deadlines.
• Ability to make comparisons between sets of data identifying trends in data, drawing conclusions, and suggesting solutions.
• Demonstrate sound judgment and make independent decisions in routine situations.
• Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
• Type a minimum 60-WPM with accuracy.
• Ability to perform business related mathematical calculations.
• Strong verbal and written communication skills.
• Demonstrate strong attention to detail and proofreading abilities.
• Ability to work in a team environment.
• Maintain strict confidentiality.

WORKING CONDITIONS:

• Work indoors approximately 99% of the time and outdoors 1% of the time.
• Operate personal computer and other office equipment.
• Ability to lift up to 25lbs.
• Work overtime as business needs deem appropriate.

TCW Global is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

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