Administrative Assistant-Internal Medicine-Full Time Days-Temecula Valley Hospital

Responsibilities
About Temecula Valley Hospital
Temecula Valley Hospital (TVH), part of Southwest Healthcare, brings advanced technology, innovative programs, patient-centered and family sensitive care to area residents. The hospital features 140 private patient rooms; emergency care; advanced cardiac and stroke care; orthopedics; general and surgical specialties. TVH is nationally recognized for Patient Safety designated by The Leapfrog Group as a Top Hospital in both 2017 and 2020 and has received 10 "A" Leapfrog Hospital Safety Grades, most recently in Spring 2023. The hospital was recently recognized by U.S. News & World Report's Best Hospitals 2023-2024 for Heart Attack, Heart Failure and Stroke, Pneumonia and COPD, as well as the Healthgrades 2022 Cardiac Surgery Excellence Award. TVH is a DNV Certified Comprehensive Stroke Center and has received eight Women's Choice Award Achievements as One of America's Best Hospitals for Stroke Care and One of America's Best Hospitals for Patient Safety. Other accolades include: the American Heart Association/American Stroke Association's Get With The Guidelines® - Stroke GOLD PLUS with Target: Stroke Honor Roll Elite and Target: Type 2 Diabetes Honor Roll, Mission Lifeline® - STEMI Receiving Center - GOLD PLUS, Mission Lifeline® - NSTEMI - GOLD, Blue Distinction® Center Designation for Quality in Knee and Hip Replacement Surgeries, The Joint Commission's Gold Seal of Approval for Certification for Hip and Knee Replacement, first hospital in the state of California to achieve certification as a Gluten-Free Food Service facility, 3 Star Medicare Hospital Compare Rating, the American College of Cardiology Chest Pain Center with Primary PCI and Resuscitation Accreditation, the honor of the Inland Empire's Top Workplaces 2017 and 2018, has been designated an Aetna Institute of Quality Cardiac Care Facility for comprehensive heart and vascular treatment-including Cardiac Medical Intervention, Cardiac Rhythm Programs and Cardiac Surgery. For more information, please visit www.SWHtemeculavalley.com.
Administrative Assistant
The Administrative Assistant provides assistance to the residency program in providing administrative services that support the day-to-day operations of the designated program. Under the direction of the Administrative Director of Medical Education and/or the designated Program Manager, this position includes a wide range of administrative duties related to graduate medical education.
Essential Job Duties:

• Performs responsibilities consistent with hospital safety policies.
• Handles general questions from residents via phone, fax, email and walk-in.
• Accepts residents' request forms for time off, schedule changes, and away Clerkships submitted by email, fax, or walk-in; delivers requests to the appropriate individual.
• Communicate with clinical faculty and students as needed to ensure availability of clerkships.
• Coordinate GME program local and away clerkships between clinical coordinators. Ensures appropriate affiliation agreements are on file.
• Organize, schedule, and participate in the residents' orientation; prepare materials for orientation and other materials as needed. Process resident and staff check requests, maintain record of processed and pending items.
• Maintain and update databases as requested
• Serves as liaison with IT in the development and/or extension of databases for the department (participating in the development as needed for department functions, defining data fields and queries, designing reports.
• Contributes to facilities' team effort by performing other duties as needed/assigned.
• Ensures resident compliance with policy and procedures.
• Ensures efficient utilization of resources.
• Demonstrates/ensures timely and effective process of resident files for rotation. Includes collection of initial application and verification of receipts of required certifications. Ensures timely request, receipt, and notification of resident network access to system programs.
• Ensures the timely and accurate processing of educational service payments. Maintains accurate A/P ledger for payment.
• Assists GME residency program coordinators as needed for tasks related to daily program function.

Qualifications
Education:

• Associate degree required.
• Bachelor's Degree or a minimum of three years of relevant work experience preferred.
• Four years of equivalent experience may substitute for education.
• Minimum one year of GME experience and/or Healthcare, Academia, or administrative experience required.

Skills:

• Proficient in the use of MS Office products, with a working knowledge of Adobe products. Advanced courses in computer applications - MS Access or similar database experience preferred.
• Ability to learn new computer programs with ease and efficiency.
• Filing and organizational skills.
• Must have excellent verbal and written communication skills, be detail oriented, and handle multiple projects/tasks simultaneously.
• Must possess exceptional interpersonal skills.
• Must be flexible to work early or late shifts, weekends or as needed.
• Must have reliable transportation to travel for work between the SoCal MEC facilities.

This opportunity offers the following:

• Challenging and rewarding work environment
• Growth and development opportunities within UHS and its subsidiaries
• Competitive compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401k plan with company match

About Universal Health ServicesOne of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $12.6 billion in 2021. During the year, UHS was again recognized as one of the World's Most Admired Companies by Fortune; and listed in Forbes ranking of America's Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 89,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com
*UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly-owned subsidiary of Universal Health Services, Inc. Universal Health Services, Inc. is a holding company and operates through its subsidiaries including its management company, UHS of Delaware, Inc. All healthcare and management operations are conducted by subsidiaries of Universal Health Services, Inc. To the extent any reference to "UHS or UHS facilities" on this website including any statements, articles or other publications contained herein relates to our healthcare or management operations it is referring to Universal Health Services' subsidiaries including UHS of Delaware. Further, the terms "we," "us," "our" or "the company" in such context similarly refer to the operations of Universal Health Services' subsidiaries including UHS of Delaware. Any employment referenced in this website is not with Universal Health Services, Inc. but solely with one of its subsidiaries including but not limited to UHS of Delaware, Inc.
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We believe that diversity and inclusion among our teammates is critical to our success.
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