Administrative Assistant In Law Firm

San Diego based Law Firm seeks someone who can wear many hats to join our team. This is a great opportunity, whether you are an entry-level employee, looking for excellent growth potential with a caring team of people to work with; or you are someone with experience in an office, who is looking to find a great team to lead, while working alongside other career professionals. We are seeking an individual with long-term, career-minded aspirations to work 40 hours per week, in person, in the office (not a remote position).

RESPONSIBILITIES: FILING/SCANNING

• Routing mail and paperwork on an hourly basis
• Scanning all paper that comes through the office
• Sorting and delivering incoming mail
• File management in a paperLESS office - you keep track of and put away all the firm's paperwork; everyone else only looks at it electronically
• Assist with opening and closing all matters for the entire office
• Creating labels and indexes
• Assist with maintaining the kitchen and office in a neat and orderly fashion
• Assisting with clearing out all files in an off-site location
• Other general administrative tasks will be assigned as needed

RESPONSIBILITIES: MARKETING

• Manage the firm's social media accounts: LinkedIn, Facebook, and Instagram.
• Update and maintain the firm's Website through WordPress
• Coordinate, register, and calendar events with AGC, ABC, and other associations for the attorney's
• Coordinate with Firm Administrator on all Holiday Marketing including Holiday Cards to clients, gifts delivered to clients, and office decorations.
• Coordinate with Firm Administrator and Committee to plan all internal firm events: Family Picnic, Potlucks, Holiday Party, Bar Passage Party, etc.

QUALIFICATIONS:

• Previous legal experience and/or paralegal certificate preferred, but not mandatory
• Friendly, professional personality
• Skilled proficiency with Microsoft Outlook, Word, and Excel
• Excellent oral and written communication
• Strong organizational and time-management skills
• Must be detail oriented and a quick learner
• Able to prioritize, ask questions, follow directions, and exercise good judgment
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently, but also team oriented
• Must be able to process a high volume of work and lift 20 pounds