Administrative Assistant Iii

O11480

Academic Affairs/Provost - ACA

Office of the Provost and Vice President for Academic Affairs

Non-Exempt

111

Classified

Full Time 12 Mos Regular

The purpose of this position is to provide administrative support to the Dean, faculty, and staff by performing various secretarial and independent office support functions and managing the office’s daily operations. It also provides support for maintaining the college’s accreditation status.

1. Serve as secretary, office assistant, and receptionist, performing clerical duties such as answering and directing telephone calls, responding to inquiries, sorting mail, ordering office supplies, and performing other clerical duties as required.
2. Track Nursing Dean’s budgets; prepare POs, requests for payment, and transfer requests; complete Foundation forms; and monitor Nursing Foundation accounts. Maintain and reconcile budgetary spreadsheets. Submit work orders.
3. Support Department of Nursing accreditation efforts; maintain and update assessment databases in Microsoft Access; compile unit and program assessment reports; maintain electronic exhibit files; and administer LiveText.
4. Maintain the Dean’s calendar, schedule meetings, and prepare travel documents.
5. Produce documents requiring the Dean’s signature, forward them to the appropriate office, and maintain file copies.
6. Plan and coordinate Department of Nursing special events; arrange catering and decorations; prepare invitations, announcements, and thank you notes; manage budgets. Assist with other College events as needed, including Montevallo Connection meetings.
7. Maintain Department of Nursing websites.
8. Hire and supervise work-study students and approve time sheets.
10. Maintain databases and prepare reports as necessary; run reports in Argos as needed.
11. Take minutes for Department of Nursing meetings and disseminate them electronically. Assist the Dean with employment searches, committee minutes, notes, and other correspondence.
12. Establish and maintain faculty, adjuncts, and staff personnel files. Type personnel action forms, gather vitae and syllabi each semester, and collect data. Assist the Dean with adjunct and summer budgets.
13. Assemble course teaching evaluations, duplicate them, and disseminate the results to departments. Assist with typing comments and course change forms.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

Familiarity with higher education work environment;
Excellent customer service skills;
Familiarity with academic accreditation;
Familiarity with data management and reporting;
Knowledge of administrative/clerical support procedures and policies;
Proficient with Microsoft Word, Excel, Access, PowerPoint Banner, and FrontPage;
Ability to promote a positive first impression of the College and University.

The educational requirement for this position is: High school/GED
Education substituted for experience? No
This position requires: 2 years related experience; experience with Microsoft Access strongly preferred.
Experience substituted for education? No

None

Indoor

The physical activities required for this position involve:
Standing: Under 1/3 of the time; Walking: Under 1/3 of the time; Sitting: Up to 2/3 of the time; Using hands: Over 2/3 of the time; Reaching with hands and arms: Up to 2/3 of the time; Climbing or balancing: Under 1/3 of the time; Stooping, kneeling, crouching, or crawling: Under 1/3 of the time; Talking or hearing: Over 2/3 of the time.
This position requires lifting:
Up to 10 pounds: Up to 2/3 of the time; Up to 25 pounds: Under 1/3 of the time.
This position has the following special vision requirements:
No special vision requirements.

03/13/2024

Yes

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

In keeping with the charge of the President’s Diversity Task Force, which is “…to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment,” UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.

UM is an AA/EO/Veterans/Disability Institution

https://jobs.montevallo.edu/postings/8909