Administrative Assistant Iii 728209

General Information
Administrative Assistant III (8 hrs. per day. 1 hr. unpaid lunch break.)

Reports to 375 McArthur Hwy. Suite 101 Newark NJ 07144.

Benefits

• 401(k) matching
• Dental insurance
• Referral program
• Vision insurance
• Continuing education reimbursement

Duties

• May approve some disbursement forms.
• Set up accounts through corporate systems.
• Explains fiscal rules and procedures to employees to ensure uniform application.
• Verifies requests for goods and services against County contracts and funding sources.
• Reconciles ledgers, prepares status reports,and gathers data for use by others in preparing budgets.
• Prepares transfer vouchers and inter-fund billing and monitors external accounts for discrepancies.
• Uses spreadsheets or databases to organize information and produce standard reports.
• Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and
• financial statements.
• Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval.
• Prepares wide a variety of accounting forms, reconciles daily receipts or accounts receivable/payable, identifies discrepancies and makes corrections, collects required documents, preparesauthorizes expense vouchers and/or invoices within limited authorization levels.

Requirements
US Citizen