Administrative Assistant I/Ii

Salary : $34,195.20 - $45,656.00 Annually
Location : 10877 Conductor Blvd Sutter Creek, CA
Job Type: Full-Time
Job Number: 24-00010
Department: Behavioral Health
Opening Date: 02/27/2024
Closing Date: 3/15/2024 11:59 PM Pacific
FLSA: Non-Exempt
Definition and Distinguishing Characteristics
DEFINITION
Admin Assist I: Under immediate supervision, performs routine clerical and administrative duties; directs calls and visitors; performs data entry; types memos and correspondence; provides information and assistance to the public; and performs related duties as required.
Admin Assist II:Under general supervision, performs a variety of general clerical and administrative duties; directs calls and visitors; performs data entry to process a variety of forms and documents; types memos and correspondence; provides information and assistance to the public; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Admin Assist I:This is the entry level in the Administrative Assistant series. This class is distinguished from the Administrative Assistant II by the performance of the more routine tasks and duties assigned to positions within the series. As experience is acquired, the employee performs with less immediate supervision. Assignments are generally limited in scope and are performed within a procedural framework.
Admin Assist II:This is the journey level classification in the Administrative Assistant series. This classification is distinguished from Administrative Assistant I in that incumbents at this level are responsible for independently performing the full range of assigned duties.
This classification is distinguished from the Senior Administrative Assistant in that the latter is an advanced journey level classification assigned to positions which require a specialized functional expertise, or which provide lead supervision over assigned staff.
REPORTS TO
Higher level management and supervisory staff.
CLASSIFICATIONS SUPERVISED
This classification does not exercise supervision over lower level staff.
Examples of Duties
The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

• Performs routine clerical duties in assigned area.
• Assists the public in person at front counter or by phone.
• Schedules appointments.
• Answers inquiries related to department services, programs, and operations.
• Types and prepares a variety of forms, letters, memos, reports and related documents.
• Assists in preparing notices, reports, flyers, letters, or other documents and information.
• Compiles data and maintains forms and spreadsheets.
• Opens and process incoming mail.
• May assist in receiving and processing applications.
• Maintains files and records.
• Performs related duties as required.

Essential Qualifications
Knowledge of:

• Modern office practices, including computers and specialized software.
• English grammar, vocabulary, spelling, and punctuation.
• Recordkeeping and filing practices.
• Principles and practices of customer service.
• Methods and techniques of typing correspondence, documents and spreadsheets.

Ability to:

• Learn the basic principles of the automated systems used in the department.
• Type with speed and accuracy.
• Learn the operations of assigned department or unit.
• Perform routine typing and filing duties.
• Respond to citizen's questions and direct to other staff as necessary.
• Enter data accurately into automated system.
• Handle and process confidential and sensitive information.
• Effectively communicate both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Understand and carry out oral and written directions.

Training and Experience
Any combination of training which would likely provide the required knowledge and experience is qualifying. A typical way to obtain the required knowledge and abilities would be:
Education
A high school diploma or GED equivalent.
Experience
Admin Assist I: One (1) year of office/clerical experience.
Admin Assist II: One (1) year of full-time experience as a Administrative Assistant I with Amador County OR two (2) years of full-time increasingly responsible office/clerical experience.
To apply,please visit: https://www.governmentjobs.com/careers/amadorgov
**Applications will only be accepted through the above website**
Amador County is an Equal Opportunity/Affirmative Action employer. Applicants will be considered without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.
Amador County provides a comprehensive benefits program to support our employees.
Benefits include:

• Medical -Blue Shield PPO
  
• Dental- Delta Dental Basic with option to upgrade
  
• Vision- VSP Basic with option to upgrade
  
• Flexible Spending Accounts - FSA & HSA
  
• Employee Assistance Program (EAP)
  
• Basic Life Insurance- County provided $12,000 policy

• CalPERS Retirement
  
• Deferred Compensation (457) Plans
  
• Supplemental Life Insurance

• Paid Holidays
  
• Vacation and sick leave accruals

To learn more about the benefits offered, please visit our website located here