Administrative Assistant Iii

Administrative Assistant III

Salaried Non Exempt

Full Time

Office of the President

The incumbent assists the department/unit supervisor with administrative activities and coordinates various administrative processes and projects. He/she is the primary or lead departmental administrative support position and has primary responsibility for a wide variety of complex and difficult processes associated with work unique to the department.

Knowledgeable of personnel principles and office management practices
Knowledgeable of database applications, web content management, and administrative business systems
Grounding in results achievement and strong customer focus
Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels
Ability to work effectively without direct or ongoing supervision
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Excellent time management skills
Sound problem solving skills

• ·Serves as Administrative Assistant to the Executive Assistant to the President, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
• Performs complex technical assignments or program responsibility
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
• Supports administrative business functions by maintaining the departmental website and data bases, scheduling the use of conference rooms, and maintaining security of equipment, files and records.
• Organizes, coordinates, plans, and conducts departmental events
• Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
• Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
• Trains, assigns work, and reviews the work of full and part-time employees and student workers
• Other related duties, as assigned

Bachelor’s degree in office administration or related field.
Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

N/A

No

Occasionally

Occasionally

Occasionally

Occasionally

Not Required

Occasionally

Occasionally

S1012

1

Lorman

04/18/2024

Yes

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Excellent Benefits Package