Receptionist/Administrative Assistant

Responsibilities:

· Maintain positive and professional staff and client relationships; welcome and greet clients and office guests. Provide general support to clients and client families

· Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages. Provide information by answering questions and requests for callers or clients and client families

· Manage communication of information in and out of the office; type out correspondence letters, emails, memos, faxes, forms etc. (paper and electronic); prepare outgoing mail and packages

· Maintain contacts and waitlists and scheduling

· Manage updates to the website and social media as directed by supervisors

· Handle client information in a confidential manner

· Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

· Maintain supplies inventory by checking inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

· Carry out administrative duties such as filing, typing, copying, laminating, scanning etc.

· Maintain computer and manual filing systems

· Coordinate office procedures; Develop and update administrative systems to make them more efficient

· Other duties as assigned

Requirements:

· Knowledge of office management systems and procedures

· Excellent time management skills and ability to multitask and prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills

· Use of MS Office

· Ability to handle multiple projects

Job Type: Full-time

Pay: $9.00 - $11.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person