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Form of work
SalaryWorking under general supervision, incumbents in this position provide general administrative support for the Maintenance Department and back-up coverage for the Laboratory switchboard. Position supports a group of over 40 Facilities technicians with an overall annual budget responsibility over $7M.
Key Responsibilities
- Manage Maintenance Department internal and external communications including serve as first tier contact for Maintenance Hotline and as central Facilities Services dispatcher; maintain Maintenance website, communicate with clients via various media such as email, website, bulletin, phone, etc.
- Using Maximo and other platforms, receive and enter maintenance requests, provide technical assistance to Maximo users, update campus data, process work orders and schedules, assist with material procurement and generate routine reports.
- Manage records to include, but not be limited to, BAS data archives, campus regulatory records, energy use, training, contact lists, vehicle registrations, permits & licenses, project punch lists, and other data intensive processes.
- Provide back-up Laboratory switchboard coverage as necessary to provide lunch/vacation/sick leave coverage for primary Switchboard Operator. This may require 3:30 to 5:00 coverage occasionally.
- Provides phone coverage, calendar maintenance, travel & expense reporting, credit card statement reconciliation, pager & radio accounts, meeting arrangements, along with other general administrative functions.
- Responsible for submitting Time Reports in a complex reporting environment, processing daily work & vacation schedules and other labor and scheduling functions.
- Contracts/requisitions/invoices for vendors vital to day-to-day operation of Laboratory processed in a timely manner in order to assure continuous flow of materials/services.
Knowledge, Skills, and Abilities
- Complete assigned projects within given deadlines while working in a fast paced environment with little supervision required or expected.
- Ability to prioritize and multi-task in unique and changing environment while still meeting or exceeding departmental Service Level Agreement standards.
- Contracts/requisitions/invoices for vendors vital to day-to-day operation of Laboratory processed in a timely manner in order to assure continuous flow of materials/services.
- The efforts of this position support the larger Facilities Services Department mission of maximizing operating efficiencies with fiscal responsibility in order to provide safe, efficient, and reliable facilities in support of world-class research.
- Communication skills
- Organization skills
- Interpersonal skills
Pay Range (hourly): $21.60 - $28.09
CA – NL#6
About JAX:
The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit
www.jax.org
. EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.
