Address
Form of workRequisition Details
Position Information
Requisition Number
2173
Classification Title
Support Staff Grade 12
Job Title
Administrative Assistant II, TeachUp Academy/Teacher Education
Regular/Temporary
Regular
Full or Part Time
Full Time
Hours Per Week
40
Position Type
Support Staff
Starting Salary
$34,197
Funding Type
Grant Funded
Position Summary Information
Job Description Summary
This position is responsible for providing administrative assistance for the operations of the Teacher Education TeachUp Academy programs.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
Duties & Responsibilities
MAJOR DUTIES
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Schedules appointments and maintains calendars.
• Makes travel arrangements for program personnel.
• Manages program budgets; maintains financial records.
• Prepares and processes personnel forms.
• Organizes and schedules program events.
• Attends meetings and records minutes.
• Manages accreditation files and records.
• Maintains student files and records.
• Sorts and distributes incoming mail.
• Purchases office supplies.
• Serves on assigned college committees.
• Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include college and program policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the Teacher Education/TeachUp Academy program. Successful performance contributes to the efficiency and effectiveness of those operations.
CONTACTS
• Contacts are typically with co-workers, other college employees, students, K-12 partners, vendors, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee frequently lifts light objects.
• The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position supervises assigned student workers.
Qualifications
MINIMUM QUALIFICATIONS
• Associates Degree in related Field Preferred. High School Diploma/GED and a minimum of three years related clerical experience is required.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with three to five years direct clerical work experience is required.
VALUES STATEMENT
San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:
• Innovation
• Collaboration
• Accountability
• Respect
• Excellence
Special Instructions to Applicants
This position will remain open until filled with the first review of applications occurring on Monday, November 20, 2023.
Posting Detail Information
Open Date
11/14/2023
Close Date
Open Until Filled
Yes
Starting Date
Position Information
Requisition Number
2173
Classification Title
Support Staff Grade 12
Job Title
Administrative Assistant II, TeachUp Academy/Teacher Education
Regular/Temporary
Regular
Full or Part Time
Full Time
Hours Per Week
40
Position Type
Support Staff
Starting Salary
$34,197
Funding Type
Grant Funded
Position Summary Information
Job Description Summary
This position is responsible for providing administrative assistance for the operations of the Teacher Education TeachUp Academy programs.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
Duties & Responsibilities
MAJOR DUTIES
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Schedules appointments and maintains calendars.
• Makes travel arrangements for program personnel.
• Manages program budgets; maintains financial records.
• Prepares and processes personnel forms.
• Organizes and schedules program events.
• Attends meetings and records minutes.
• Manages accreditation files and records.
• Maintains student files and records.
• Sorts and distributes incoming mail.
• Purchases office supplies.
• Serves on assigned college committees.
• Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
SUPERVISORY CONTROLS
The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include college and program policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the Teacher Education/TeachUp Academy program. Successful performance contributes to the efficiency and effectiveness of those operations.
CONTACTS
• Contacts are typically with co-workers, other college employees, students, K-12 partners, vendors, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee frequently lifts light objects.
• The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position supervises assigned student workers.
Qualifications
MINIMUM QUALIFICATIONS
• Associates Degree in related Field Preferred. High School Diploma/GED and a minimum of three years related clerical experience is required.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with three to five years direct clerical work experience is required.
VALUES STATEMENT
San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:
• Innovation
• Collaboration
• Accountability
• Respect
• Excellence
Special Instructions to Applicants
This position will remain open until filled with the first review of applications occurring on Monday, November 20, 2023.
Posting Detail Information
Open Date
11/14/2023
Close Date
Open Until Filled
Yes
Starting Date
