Administrative Assistant Ii - Public Works (Prescott)

Under general supervision, performs administrative work of moderate difficulty in routine or special project work specific to the assigned department.

• Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.
• Performs accounting and/or purchasing tasks related to the department's budget or assigned program.
• Assists in overseeing various aspects of the assigned department.
• Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.
• Conducts research and development.
• Communicates in person and by telephone with staff and public.
• Performs other job-related duties as assigned.

Education:
High school diploma or equivalent.
Experience:
A minimum of four (4) years of increasingly responsible clerical/administrative experience.
Additional Requirements:
Must possess a valid Arizona driver's license without restrictions.Required Knowledge, Skills, and Abilities:

Knowledge of:

• Practices of office administration and basic accounting.
• Departmental clerical and office procedures, including various internal programs.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Customer service.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Provide timely, accurate, professional, and confidential administrative support.
• Analyze and coordinate department activities with other departments, agencies, and jurisdictions and make appropriate recommendations.
• Prepare correspondence, write reports, and design forms.
• Answer inquiries and questions.
• Make inferences from written materials.
• Multitask and prioritize autonomously.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:
FLSA: Non-Exempt
Grade: 7
Classification: Classified
Safety Sensitive: NoEmployment Type: Full Time - Non Exempt