Administrative Assistant I (Outpatient) - Springfield, Il

Are you looking to find personal and professional fulfillment, and align your career with your values? 

At Gateway Foundation, our employees have an opportunity to make a difference every day by helping people with substance abuse issues gain control of their lives.

Gateway Foundation is a recognized non-profit leader in evidence-based treatment proven to get results. Our experts in Addiction Medicine-including highly educated clinical and medical professionals and expert psychiatrists and nurses-deliver care that never stops. Throughout Gateway's proud history of helping others, dedicated and professional employees have been vital to accomplishing our life-saving mission. 

If you are a collaborative professional who shares our commitment to helping people with substance abuse and mental health issues turn their lives around - GATEWAY IS THE PLACE FOR YOU! 

Administrative Assistant I responsibilities: 

• Performs office and administrative support duties including composing and typing correspondence and documents,
• Compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems,
• Scheduling meetings and conferences, and receiving and screening visitors and telephone calls.
• Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
• Depending on area assigned, may assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases.
• Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
• Completes requisitions for approved office supplies, and standard department/center inventory as requested. Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment.

Job Requirements:

• High school diploma or equivalent required
• Minimum 1 year of experience or training in office procedures
• Working knowledge of Microsoft Office software applications (Word and Excel) required
• Proven customer service skills and ability to work independently as well as with a team

Physical Requirements:

• Ability to communicate with others in order to gather and exchange information.
• Ability to respond to telephone inquiries.
• Ability to continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Competitive Compensation and Benefits: 

Gateway Foundation values its employees and provides an inclusive and diverse work environment where dedicated employees can make a difference. We are committed to engaging and rewarding our employees in meaningful ways. For eligible employees, we provide a Total Rewards Package that includes:

• Gateway is a qualified employer for Public Service Loan Forgiveness (PSLF)
• Health Insurance - Including a wellness premium incentive opportunity
• Dental & Vision Insurance
• Paid Time Off - Including 18 days of PTO and 9 paid holidays in the first year
• Flexible Spending Accounts and Health Saving Account
• Commuter Accounts
• 403(b) Retirement Plan with company match 
• Life and AD&D Insurance
• Short Term Disability (STD) and Long-Term Disability (LTD)
• Employee Assistance Program (EAP)
• Tuition Reimbursement
• Training & Development Programs

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.