Administrative Assistant - Construction

RWE Design Build is looking for a dedicated Administrative Assistant to perform a range of administrative tasks to provide support for the Construction department and projects throughout the project life cycle. The ideal candidate has a sense of urgency and is an adaptive self-starter with the ability to work under project circumstances ranging from nearly independent to closely managed.

Duties and Responsibilities:

• Day-to-day operations include sending out and collecting subcontracts, insurance, and warranties
• Sending projects out to bid on a third-party platform and filing those for the project manager
• Assist with scheduling meetings, note taking, delegation, and follow-up
• Hold internal team members accountable to timelines and tasks
• Create and update spreadsheets and special reports for internal use
• Process construction documents including client and subcontractor agreements
• Ability to communicate with internal staff in different departments as well as clients and subcontractors
• Demonstrates ability to work independently as well as collaboratively with different departments
• Willingness to continue to learn new aspects of the construction process and assist when needed

Requirements:

• Detailed, highly organized individual with the ability to multi-task
• Excellent written and verbal skills
• Excellent organization skills, attention to detail, and listening/comprehension
• Strong computer skills with proficiency in Microsoft Office and other management software
• 2+ years of experience in a construction office preferred but not required

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistants & Receptionists: 2 years (Preferred)

Work Location: In person