Company

Southwest Key ProgramsSee more

addressAddressEl Paso, TX
type Form of workFull-Time
CategoryEngineering/Architecture/scientific

Job description

The Administrative Assistant will perform a wide variety of secretarial and clerical duties. This person must possess strong organization and time management skills with the ability to simultaneously manage multiple tasks. The Administrative Assistant will be responsible for answering phone calls, receiving visitors, filing, conducting research, preparing reports, preparing correspondences, arranging meetings, and managing calendars.


  • Answer and receive all incoming calls and correspondence in a prompt and friendly manner, directing calls to appropriate parties and taking messages.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents in an accurate and timely manner, using word processing, spreadsheet, database, or presentation software.
  • Apply customer service skills, representing the Southwest Key Programs, Inc. in a positive way while working with the public and assist as necessary with special events.
  • Maintain accurate and current information for billing, data collection, travel expenses, accounts, petty cash, and budget.
  • Open, sort, and distribute incoming mail and equipment.
  • Help maintain the department’s calendar and assist with scheduling and travel arrangements for departmental staff.
  • Perform general office duties, such as maintaining records management database systems, and performing basic bookkeeping work.

  • Distribute and gather paperwork to and from employees.
  • Assist with training, duplication of materials, setting up, documenting.
  • Maintain inventory control and purchase necessary office supplies.
  • Able to react to change productively and handle other essential tasks as assigned.
  • Run off-site work-related errands as needed.

  • High School diploma or equivalent, with at least 2 years secretarial/clerical/administrative experience.
  • Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel) and a variety of online database systems, managing files and records, designing forms and other office procedures and terminology.
  • Strong reading comprehension, analytical and organization skills and abilities.
  • Regular and punctual attendance.
  • Bilingual English/Spanish preferred.

Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of this job, the employee must be able to access all components of the work station and other office equipment. Frequent typing, writing, bending and twisting. Must be able to lift up to 10 pounds.


General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel..


Refer code: 7668046. Southwest Key Programs - The previous day - 2024-01-04 14:48

Southwest Key Programs

El Paso, TX

Share jobs with friends

Related jobs

Administrative Assistant I - El Paso

Executive Administrative Assistant in Flower Mound

Cornerstone Staffing

Flower Mound, TX

5 hours ago - seen

Administrative Assistant-Part Time

City Of Tomball

$19.14 - $20.10 an hour

Tomball, TX

yesterday - seen

Administrative Assistant

Cornerstone Staffing

Plano, TX

2 days ago - seen

Administrative Assistant

Integrated Energy Solutions

$16.00 - $19.50 an hour

Midland, TX

3 days ago - seen

Administrative Assistant / Customer Service

Good Guys Tree Service Llc

$18 - $25 an hour

Austin, TX

7 days ago - seen

Administrative Assistant - Rogers, TX

Bureau Veritas

Rogers, TX

7 days ago - seen

Administrative Assistant

Jc Millwork, Inc

$20 an hour

Flower Mound, TX

a week ago - seen

Administrative Assistant - Alice, TX

Bureau Veritas

Alice, TX

a week ago - seen

Administrative Assistant - Paragon Infusion Centers

Elevance Health

SAN ANTONIO, TX

a week ago - seen

Administrative Assistant - Paragon Healthcare

Elevance Health

KATY, TX

a week ago - seen

Administrative Assistant - District Attorney's Office

Brazoria County

$17.06 - $20.37 an hour

Angleton, TX

2 weeks ago - seen

Administrative Assistant

International Training Institute

$17 - $20 an hour

Plano, TX

2 weeks ago - seen

Cash Room Manager OR Administrative Assistant

Restaurant Depot

$15 per hour

Houston, TX

2 weeks ago - seen

Administrative Assistant –Infusion Clinic- Paragon Healthcare

Elevance Health

NORTH RICHLAND HILLS, TX

2 weeks ago - seen

Administrative Assistant

Cornerstone Staffing

Dallas, TX

3 weeks ago - seen

Administrative Assistant / Accounts Payable

Cavco Industries, Inc.

$34.1K - $43.2K a year

Seguin, TX

3 weeks ago - seen

Administrative Assistant II

Airswift

Sweeny, TX

3 weeks ago - seen

Administrative Assistant-Ramsey Fritz Company

Ramsey Fritz Company

$17 - $20 an hour

Tyler, TX

3 weeks ago - seen