Administrative Assistant I - Athletics

Position summary:
The purpose of this position is to provide extensive support to the operations of the Athletic department. Primary responsibilities include procurement, game day operations, athletic medical claims, online ticket operations, and assisting with athletic eligibility.
Position responsibilities:

• Creating and maintaining a professional, service-oriented office environment and ensure that the functions of the office run smoothly and efficiently.
• Supporting the director by performing related office duties such as scheduling meetings, answering the phone and sorting and distributing mail for the department.
• Communicating regularly, effectively, courteously, and professionally with staff, students, parents, and fans in person, on the telephone, and via e-mail.
• Processing purchase requisitions and supporting procurement needs for the department.
• Organizing game day operations, special events, and other related duties assigned by the director.
• Processing athletic medical claims for payment.
• Administering the College’s online ticketing system.
• Assisting the director with NJCAA eligibility certification, including processing of letters of intent and compiling and maintaining student-athlete files.
• Preparing various reports, materials, and other projects as requested.
• Evening/weekend overtime hours required as needed for athletic functions.
• Other duties as assigned.
• During non-peak times for Athletics, the professional support assistant will assist other Student Services offices as needed.

• Associate’s degree in Office Professionals or related degree required. Extensive related work experience will be considered in lieu of formal education.
• Minimum of 5 years related, full time work experience, preferably in an education setting. Supervisory or office management experience preferred.
• Extensive computer skills to include Microsoft Word and Excel are required.
• Must have excellent written and verbal communication skills.
• Must be able to work in a typical office environment and get along in a courteous and professional manner with a diverse group of faculty, staff, students, and fans.
• Must be able to work independently and handle high level of stress.
• Must be organized, confidential, expedient, tactful, and even tempered.

• 0 Full-Time Direct Reports 0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Tuition scholarships are for the employee and dependent children.
• Compensation for this 12-month position is $30,160

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.

aTqMFabYRw