Administrative Assistant - Housing Rehab Department

Overview:

The Administrative Assistant – Housing Rehab Department is a full-time position that supports the Housing Rehab Department in administering grant driven home repair programs.

Position Responsibilities:

• Assist with office management tasks such as ordering supplies and managing office equipment.
• Communicates with clients, contractors, and vendors via phone, email, and meetings (can be in person or virtual).
• Work collaboratively with Rehab Specialist, clients, and contractors.
• Creation and execution of construction contracts and supporting documentation.
• Meets with clients to obtain required authorizations and signatures as needed. (This may happen in office or require travel to the client’s home)
• Responsible to gain a working knowledge of all homebuyer grants to relay information regarding programs to clients and contractors, including regulatory requirements of funders.
• Organizes and reviews documents and files for accuracy and completeness.
• Attend all required meetings and trainings.
• Participate in training programs for professional growth as scheduled and approved.
• Additional responsibilities as assigned.

Required Skills

• Demonstrate positive work attitudes and habits
• Excellent interpersonal skills and the ability to work with diverse groups required.
• Organization & Time management skill; Ability to multi task
• Strong data entry skills with a high level of accuracy
• Familiarity with phone systems and professional phone etiquette
• Proven organizational skills and attention to detail are essential
• Microsoft Office Skills
• Clear ability to empathize with client populations

REQUIRED QUALIFICATIONS

Education:

• High School Diploma required, Two-year degree preferred
• Experience:
• 2-3 years of experience in Customer Service-related position is preferred
• Experience with data entry and basic computer programs such as Word and Excel or an acceptable aptitude and comfort level using a computer is necessary.
• Experience working with construction trades administration is helpful, but not required

* RUPCO is an Equal Opportunity Employer. The core values of RUPCO reflect a strong commitment to diversity, equity, and inclusion. In order to provide high quality, culturally competent work in our community, it is necessary to respect the differences of those we come in contact with. We are committed to offering an environment that celebrates diversity and embraces inclusion. All of RUPCO’s staff, clients, residents, partners and visitors —regardless of race, ethnicity, sexual orientation, gender identity, age, language, abilities/disabilities, socioeconomic status, geographic region, or other defining characteristics—should feel welcome and valued.

Job Type: Full-time

Pay: $21.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

License/Certification:

• NYS Driver's License (Required)

Work Location: On the road