Administrative Assistant, Global Skincare - Estee Lauder

PRINCIPLE OBJECTIVE:

Assist the Senior Vice President/Vice President’s of Global Skincare team and provide overall administrative support to the departments. This is a key position that also interfaces with many executive offices.

ACCOUNTABILITIES:

1. Provide day-to-day administrative support to the Vice Presidents: meetings/calendar, phone, mail, travel arrangements, typing (documents, presentations, etc.) and filing.

2. Coordinate key departmental functions: vacation schedules, intra-departmental routing, logging and filing of all copy, artwork, forecasts, work requests, etc.

3. Provide general administrative support to department (meetings, travel, expense reports).

4. Coordinate Presentation Books for meetings.

5. Assist in preparation for Management meetings.

6. Issue PPD notes for department.

7. Coordinate weekly IMW updates for department.

8. Coordinate all Comp & Lab Sample regional requests; Organize & coordinate materials for Sales Meetings, Regional Meetings and Roundtables (PowerPoint, comps and shipping).

9. Follow the market; compile and maintain competitive research including advertising swipe, fact sheets, etc. Develop competitive boards as needed.

10. Track Tooling and Comp budget expenses.

11. Create and issue all purchase orders / Travel Invoices/Office Supplies.

12. Manage Budget for department expenses – follow up with Managers and leaders.

13. Opportunity to work on special projects for key brand launches.

QUALIFICIATIONS:

1. 1 to 2 years work experience.

2. College degree or administrative equivalent.

3. Outstanding computer skills: Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Written Skills.

4. Must be well organized & highly detail oriented.

5. Must be able to handle numerous assignments simultaneously and to work well and calmly under pressure.

6. Excellent interpersonal skills, oral and written skills.

Although reporting relationship is directly to team leaders, candidate should be highly comfortable with providing support for other members of Department as appropriate

The anticipated hourly range for this position is $26.75 to $39.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

Job: Administrative
Primary Location: Americas-US- Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 241175

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.

The Estée Lauder Companies (ELC) is the global leader in prestige beauty. ELC is the only company focused solely on prestige makeup, skin care, fragrance and hair care with a diverse portfolio of 25+ brands sold in approximately 150 countries and territories. Infused throughout the organization is a passion for creativity and innovation — a desire to push the boundaries and invent the unexpected — as we continue the bold work of the company’s founder Estée Lauder.