Administrative Assistant, Global Health - School Of Medicine

• Maintain phone coverage, take messages, relay information, and respond to e-mails with inclusive language and sensitivity to diverse cultures and practices. Handle public contact efficiently and professionally. Have knowledge of Quinnipiac procedures, answer questions within scope of knowledge and authority. Prioritize and evaluate the level of urgency of constituents’ needs.
• Maintain an accurate and up-to-date community engagement database.
• Monitor medical students’ progress in their community engagement requirements. Ensure timely student and community site submission of all necessary forms and documentation. Notify the Associate Director of students who are falling behind in fulfilling their requirements. Engage the Office of Student Affairs as needed.
• Record undergraduate student progress in the GPH minor. Ensure timely submission of all necessary forms and documentation, including community engagement and international experiences.
• Organize and maintain a filing system (paper and/or electronic) for all pertinent data/information related to the GPH minor, community engagement, as well as the activities/functions of these programs so that it is readily accessible.
• Assist with organizing the GPH minor application process, including compiling and uploading supporting documentation to the online application.
• Use Quinnipiac’s systems fully and effectively for processing requisitions and reimbursements, particularly as relates to student travel. Aid faculty with ordering approved course materials.
• Arrange meetings, interview schedules, and travel as required, notify participants, and arrange for all materials, food, facilities, AV equipment, budgets, and support functions, particularly as this relates to recruitment of faculty for the MPH program. Assist with the organization, preparation and ordering for open houses, information sessions and other Institute events.
• Use University software and hardware to prepare, disseminate, or duplicate course/program specific correspondence, spreadsheets, meeting minutes, reports, grants, forms, course materials, and memos. Edit work for accuracy, format, spelling, punctuation, and construction. Assure timely completion of all material.
• Attend, document, maintain, and post minutes for any meetings related to the GPH, community engagement, and MPH programs.
• Other administrative duties as assigned.

• High School Diploma or GED required.

• Minimum of 1-3 years of experience in an administrative role.
• Demonstrated technical skills with Microsoft Office applications, including Word, Excel, and Outlook.
• Proven proficiency in an Administrative Assistant role including proficiency in calendaring, travel arrangements, and event coordination.
• Strong problem solving, organizational, and analytical skills.
• Exceptional interpersonal skills to deal with a wide variety of individuals.
• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusive excellence.

TO APPLY:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac' commitment to diversity and inclusion, and contact information for three references on the application form.

• Please note this is a Grade 5 position in the Clerical & Technical Union
• The hourly rate is $24.83
• Work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test and background check

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.
Quinnipiac University is an Equal Opportunity Employer.