Administrative Assistant- Gcs

OUR MISSION
Goodwill Industries of Tulsa, Inc. provides work opportunities, job training and support services for people with disabilities or other employment barriers.

JOB SUMMARY
Provides reception and organizational support to community services offered through the Goodwill Contract Services.

JOB SCHEDULE
Goodwill Contract Services Assistant. Monday-Friday 8am-4:30pm for $15.50 per hour, plus benefits.

ESSENTIAL JOB FUNCTIONS

• In a courteous manner, controls visitor access, receives visitors in lobby, directing them to appropriate destinations.
• Checks arriving and departing supported workers, noting mode of transportation, alternating task with other staff, if necessary.
• Receives incoming phone calls with tact and diplomacy, routing calls to proper extension, paging authorized personnel receiving and recording messages.
• Maintains a current list of staff names and telephone numbers for communication purposes. Interacts professionally with other agency personnel, supported workers, parents, employers and others while giving and receiving information regarding program participation to authorized persons only.
• Performs routine clerical duties such as typing memos, correspondence, reports, and meeting minutes. Ensuring accuracy and appropriateness of content in all correspondence and written material.
• Collects and compiles information for invoicing specific funding sources, including attendance of program participants.
• Assists in compiling participant payroll information daily to submit to accounting for accurate commensurate payment to supported workers.
• Maintains an accurate inventory of office supplies. Prepares request for needed supplies and submits to Workforce Development Assistant for compilation of supply order.
• Files pertinent information including billing, participant files and monthly documentation in a timely manner, maintaining files in a neat and orderly fashion.
• Places expired files and documents in the proper orderly storage following department guidelines.
• Reviews and is familiar with Company safety policies, programs, and procedures. Adheres to all safety rules, regulations, and safety codes, and attends safety training sessions and safety meetings. Maintains current certifications in First Aid and CPR and administers First Aid and CPR if required.

OTHER JOB FUNCTIONS

Maintains secure environment by following safety procedures of the Company.

• May transport individual(s) served to work events.
• Other duties as assigned.

EDUCATIONAL REQUIREMENTS

High school graduate with demonstrated computer knowledge in Word and Excel applications. Experience working with those with disabilities is preferred.

PHYSICAL REQUIREMENTS

• Climbing, balancing, talking, hearing, stooping, kneeling, crouching, reaching, handling, fingering, seeing, and depth perception.
• Lifting/Carrying/ Pushing/Pulling: Medium Work -- Lifting 50 pounds maximum with frequent lifting and/or carrying objects weighing up to 25 pounds.

SPECIAL CONTRACTUAL REQUIREMENTS

• Must be at least 21 years old.
• Must have a valid Oklahoma driver’s license, with a good driving record.
• Must maintain appropriate requirements for legal vehicle operation, including current automobile insurance inspection, and license plate.
• Must be eligible for a positive outcome on required State of Oklahoma criminal conviction background check.
• Must maintain Goodwill’s Drug-Free Workplace.
• Goodwill considers this a safety sensitive position because it includes tasks or duties that Goodwill reasonably believes could affect the safety and health of the employee or others.
• Must be able to pass a community service worker registry inquiry.

AN EQUAL OPPORTUNITY EMPLOYER
Goodwill is an Equal Opportunity Employer and service provider for all individuals, including those with disabilities. Goodwill does not discriminate against any person, but rather bases all employment decisions on an individual’s demonstrated, job-related ability, skill, and knowledge. It is our policy to provide equal employment opportunities for all without regard to mental or physical disability, genetic information of any individual or of his/her family, race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, or veteran status. Equal opportunity is also provided in assignments, training, compensation, transfers, promotions, classification, referral, benefit programs, and discharge.

This is a non-management position.
This is a full-time position.