Administrative Assistant (Fundraising/Development)

Salary will be $20.00 per hour, full-time 37.5 hours per week (plus insurance and time off benefits)

Are you looking for a job where what you do makes an impact in your community? Are you seeking a position that makes you feel good about the work you do every day and where you know you are making a difference, even behind the scenes? Are you looking for a position with a career path in nonprofit Fundraising/Development? Then Easterseals Florida is looking for you for our Administrative Assistant (Fundraising/Development) position in Winter Park, Florida!! Our ideal candidate is an experienced professional with a positive outlook and a passion for helping others succeed. Someone who is looking for a long-term career opportunity with an organization committed to work-life balance, and promotes a culture of respect, kindness and transparency.

What we offer:

• Live and on demand Professional Development opportunities
• Medical, Dental, and Vision Plans
• Paid Holidays, Vacation, Sick, and Personal Time
• Employee Assistance Program
• Several Supplemental Insurance Policies
• 403B Savings Plan
• Easterseals Cares Wellness Program
• Work Life Balance
• The Opportunity to Make a Difference in the Community and the Organization

Easterseals Florida has been rated a 2020, 2021, 2022, and 2023 Great Place to Work by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

A snapshot of what you'll do:

• Assist Development Data Specialist in providing donation backup documentation, coding, and receipting donations.
• Provide general administrative support related to day-to-day development activities to include event sponsor invoicing, pledge receivable invoicing, and generating donor acknowledgement letters to steward, thank, and cultivate donors showcasing the value of Easter Seals Florida's program to each community.
• Receipt, input, track, and update donor information into DonorPerfect. Handle incoming checks and cash as required by accounting policies. Work with Development Data Specialist to create reports, prepare donor lists, and run queries.
• Work with Vice President of Grants & Planned Giving to track grant submissions and reporting requirements through WebAuthor
• Assist with general administrative support related to day-to-day development activities to include daily mail, mail campaigns, facilitate contract routing, and scheduling meetings as needed
• Assist with special and fundraising events, donor receptions, board retreats and other Easterseals Florida events as needed.

Qualifications:

• Associate's degree or equivalent from two-year college or technical school; or two to three years (preferably in nonprofit development office) related administrative experience and/or training; or equivalent combination of education and experience
• Ability to write reports, business correspondence, and procedure manuals. A passion for helping others
• Must be a pro-active problem solver with the ability to multi-task while maintaining attention to detail
• Ability to work independently and thrive in a fast-paced environment
• Excellent written and verbal communication skills, interpersonal skills and organizational skills. Professional phone skills
• Extraordinary attention to detail and ability to meet deadlines while managing multiple projects
• Proficiency in Microsoft Office applications (Microsoft Outlook, Word, Excel), the Internet and donor database software (DonorPerfect preferred)
• Ability to calculate figures and amounts such as discounts and percentages.
• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, to drive to meetings and for other business-related needs (minimum age of 21 and good driving history)
• Highly resourceful team player, with the ability to also be extremely effective independently
• Available for evening and weekend events and activities

Easterseals Florida is a Drug Free Workplace (DFWP) (including medical marijuana).

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at (407) 629-7881, hr@fl.easterseals.com, 2010 Crosby Way, Winter Park, FL 32792.