Administrative Assistant - Full Time

NOW HIRING:  Administrative Assistant

JOB SUMMARY:  Under the direction and supervision of the Executive Director, the Administrative Assistant is responsible for providing administrative support to the Executive Director, Superintendent of Recreation, Business Manager, Facilities Manager, and Superintendent of Parks, performing day-to-day administrative duties and special organizational tasks as needed and in a confidential manner as required. 

RESPONSIBILITIES include but are not limited:

• • Review and maintain accurate and up-to-date Park District policies and manuals throughout the district
    
  • Conduct studies, research, and technical investigations on various subjects and prepare reports for review
  • Maintain and supervise documents and office files in compliance with Records and Retention requirements
  • Coordinate District registration at various educational programs and conferences
  • Submit legal notices to appropriate publications
  • Serve as the Local Election Official for the District
  • Serve as one of the F.O.I.A. officers for the District
  • Serve as Notary Public for the District
  • Organize employee and volunteer events
  • Assist office staff during peak times and as needed

LOCATION:  Tony Bettenhausen Recreation Center, 8125 W. 171st St., Tinley Park, IL

QUALIFICATIONS:  Five years of progressive experience in office administration and/or office management; public sector administration experience preferred. Excelled knowledge of application software, including Microsoft Office Suite is required.  Experience in sustained typing to transcribe notes from recorded tapes and hand-written documents is necessary. Must possess or have the ability to obtain Notary Public.

INCENTIVES:  The wage range for this full-time position begins at $43,500 annually depending upon qualifications.  Full-time benefits include low-premium medical, dental, vision insurance; agency provided life insurance; IMRF retirement plan; generous PTO; health and wellness programs; complementary program registrations as well as complementary family memberships to Tinley Fitness, Tony Bettenhausen Recreation Center, Water Park, and Dog Park. 

ABOUT US:  The Tinley Park-Park District is an award-winning public agency that provides its 55,000 residents with a wide variety of recreation facilities, programs, events, parks, and open spaces.  The Park District maintains over 40 parks, 33 ball fields, and several facilities which include the Tony Bettenhausen Recreation Center, Tinley Fitness, White Water Canyon Water Park, Canine Campus Dog Park, Tinley Junction Miniature Golf & Batting Cages, Vogt Visual Arts Center, and the Tinley Park Performing Arts Center.