Administrative Assistant / Front Desk

Administrative Assistant, Wakefield, MA  – C-4 Analytics

C-4 Analytics is a fast-growing, private, full-service digital marketing company that excels at helping automotive dealerships increase sales, increase market share, and lower cost per acquisition. C-4 Analytics is committed to developing innovative solutions for every dealer in every market, and to providing the highest levels of accountability and customer service. We are currently hiring for an Administrative Assistant, in Wakefield, MA as we look to expand our team and support our growing roster of local and national clients.

Please note: This position will require daily attendance at our Wakefield, MA office.

If you are unable to complete this application due to a disability, contact this employer to ask for accommodation or an alternative application process.

Compensation: 

We offer a competitive compensation commensurate with experience and qualifications. The starting hourly rate for this position is $25.00 / hour.  The final salary will be determined based on factors such as skills, knowledge, and demonstrated expertise.

Please note that the stated salary range is flexible and negotiable based on individual qualifications and fit for the role. We encourage candidates to discuss their salary expectations during the interview process.

Working at C-4 Analytics

We provide our employees with a range of benefits, including career development programs, unlimited paid time off, and additional perks. All are welcome to visit our careers and culture page for more details. 

Who We're Looking For: Administrative Assistant, Wakefield, MA

C-4 Analytics is looking for an Administrative Assistant to be the face of C-4 Analytics. The  Administrative Assistant will be responsible for overseeing the day-to-day functionality of the office through the duties listed below. 

A day in the life of an Administrative Assistant, Wakefield, MA

• Greet all vendors and guests and make them feel welcome 
• Serve as the face of C-4 Analytics at the Wakefield office welcome desk
• Serve as the point person to answer and direct company calls and voicemail 
• Provide general administrative and clerical support including but not limited to mailing,  scanning, and copying (this may be in support of sales marketing materials) and other ad hoc administrative duties as assigned
• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes using Google  Calendar 
• Open, sort, and distribute incoming correspondence and packages
• Send, receive, and return shipments for the company
• Liaise with executive and senior Administrative Assistants, and third parties such as vendors  to handle requests and queries from senior managers 
• Inventory and maintain office supplies, new hire equipment, and equipment returns at appropriate levels for office locations and for remote employees
• Track the purchase of office supplies 
• Maintain electronic and hard copy filing system 
• Coordinate, book, and manage travel arrangements and meal reservations for Executive,  Senior Staff, and other staff 
• Maintain current company phone list 
• Order catering, snacks, and other items for various company activities and meetings  
• Initiate and follow up on cleaning and building requests 
• Perform daily walk-throughs to ensure meeting rooms, sitting areas, and kitchen are in good  standing condition 
• Assist the IT team by conducting tech checks and if issues arise putting in any necessary  work orders  
• Assist the Learning and Development team by coordinating offsite meetings and training  sessions and maintaining related attendance trackers
• Support in the creation of slides for company-wide topics including but not limited to anniversaries, new hires, promotions, births, and general announcements 
• Assist the Accounting team by managing and recording incoming checks  
• Track purchases made with a corporate card
• Promote a fun and team-oriented work environment
• Recommend, plan, and facilitate office events for all office locations
• Other duties as assigned

What you’ll need to succeed:

• Bachelor’s degree in Business Administration, Marketing, or related field and 3+ years of experience in an administrative or office management role or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job. 
• Special Requirements:  
• Proficient with tools such as G-Suite, Microsoft Office Suite, etc. 
• Proven track record of strong inter-departmental communication skills.
• 3+ years of receiving shipments and returning shipments on behalf of an employer
• 3+ years of 3rd party vendor communication 
• Experience making travel arrangements in the past on behalf of employees (domestic and  international) 
• Agency experience is a plus

More About C-4 Analytics

C-4 Analytics takes the guesswork out of advertising. We don’t over-promise: we over-deliver. We provide real value to our clients because we really value them as partners. We love Google and Facebook, but also love Instagram and Bing. We innovate, educate and instigate. We are forward-thinking, but we learn from the past. We are results-driven and our strategies drive results. We love the practical applications of psychology to marketing, but we aren’t above a good practical joke. We are team players, but we love to crush our competitors. We create an environment of respect and we respect the environment. We are the brains and the good looks. We are very humble. We are nerds, but cool, likable nerds. We are never gonna give you up. Never gonna let you down. We are all work and all play. We calculated that only 15.8% of visitors who started this paragraph would actually read this far down. We are C-4 Analytics.

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