Administrative Assistant - Executive

Bank of Marin, voted by our employees as one of the "Best Places to Work" in the North Bay Business Journal, is looking for an Executive Administrative Assistant to support our Executive Vice President, Head of Commercial Banking, at our corporate office in Novato.

The Executive Administrative Assistant is to perform diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive and confidential information, necessitating considerable use of tact, diplomacy, discretion and judgment. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. The individual will report directly to the Executive Vice President, Head of Commercial Banking. The duties and administrative functions will require communication with executive, administrative, and management personnel to gather or convey information, initiate special reports and perform all regular secretarial, administrative, and clerical duties.

The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to the organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. The position requires the individual to work from 8am-5pm, Monday - Friday, however will need to have flexibility to work outside of the normal schedule during special projects.

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements

• Bachelor’s degree preferred or related work experience in addition to experience below.
• Strong work tenure: seven plus years of experience supporting C-Level Executives, preferably in a banking or financial organization.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat. Strong Excel experience is preferred.

The hiring pay range for this position is $77,697.00 to $114,500.00. In addition to the pay range listed, all bank positions are eligible for incentive compensation, which varies based on role. The pay rate for a successful applicant depends on a variety of factors including but not limited to geographic location, work experience, education, and/or skill level.

The Bank of Marin is a growing public company with career advancement opportunities. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, a retirement savings plan with employer matching opportunity, bank paid employee stock ownership plan, tuition reimbursement, employee volunteer program and more. Additional details about total compensation and benefits will be provided during the hiring process.

Bank of Marin is an equal opportunity employer. EOE AA M/F/Vet/Disability