Administrative Assistant- Educational Services

Dedicated to providing students and the community with an optimum learning environment that prepares educated productive, compassionate citizens to meet the challenges of a global society in the 21st Century

Administrative Assistant – Educational Services
BASIC FUNCTION:
Under the direction of the Director of Educational Services, perform responsible technical and complex secretarial services to assist with administrative and clerical detail; organize and coordinate office activities and coordinate flow of communications; provide training and work direction to clerical personnel as assigned.

DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant for Educational Services, performs secretarial duties in support of the Director of Educational
Services and district-wide educational programs and initiatives.

REPRESENTATIVE DUTIES:
● Perform responsible technical and complex secretarial duties in support of the Director of Educational Services and Principal of Arena High School; plan, organize and coordinate operating procedures, communications and administrative support functions to relieve the administrator of routine administrative and clerical details; train and provide work direction to clerical personnel. E
● Coordinate and facilitate the enrollment of new students and families to the District. E
● Interview and screen callers and visitors; provide detailed and technical information concerning District policies and procedures and established guidelines. E
● Communicate with District personnel or parents on confidential or sensitive issues according to established guidelines and procedures. E
● Develop procedures to expedite transmittal of information and facilitate implementation of policies and programs; assure timely communications. E
● Make telephone calls to verify, receive or transmit information; receive, open and screen incoming mail; independently compose replies according to established guidelines and procedures. E
● Compose memos, letters or other materials independently or from rough draft; prepare Board and Cabinet agenda items from oral or written instructions. E
● Maintain accurate records and files concerning accounts receivable/ fiscal services. E
● Maintain records concerning budgets; monitor budgets, process journals as necessary. E
● Maintain comprehensive records; prepare reports and files including those of a confidential nature. E
● Perform technical work in support of the functional area assigned. E
● Requisition, receive, store and distribute office materials and supplies. E
● Research and compile information and compute statistical data for Federal, State and District reports and special projects as assigned. E
● Schedule meetings, conferences and appointments; arrange for conference rooms; maintain calendar; arrange and schedule travel accommodations . E
● Attend a variety of meetings; prepare and send out notices; collect and compile information; record proceedings using dictation skills, transcription equipment or computer notebook; prepare and distribute minutes . E

● Operate a variety of office equipment . E
● Perform a variety of special projects as requested by the Director.
● Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
● Modern office practices, procedures and equipment.
● Record-keeping techniques.
● Operation of a computer terminal and data entry techniques.
● Correct English usage, grammar, spelling, punctuation and vocabulary.
● Oral and written communication skills.
● Interpersonal skills using tact, patience and courtesy.
● Telephone techniques and etiquette.
● Operations, procedures, specific rules and precedents of the office.
● Microsoft Office, Excel, PowerPoint, Powerschool and InfoSnap.

ABILITY TO:
● Perform secretarial and administrative support duties to relieve the Director of routine detail.
● Train and provide work direction to others.
● Communicate effectively both orally and in writing.
● Establish and maintain cooperative and effective working relationships with others.
● Maintain records and prepare reports.
● Operate a computer to enter data, maintain records and generate reports.
● Read, interpret, apply and explain rules, regulations, policies and procedures.
● Complete work with many interruptions.
● Understand and work within the scope of authority.
● Work independently with little direction.
● Meet schedules and timelines.
● Work confidentially with discretion.
● Compose correspondence and written materials independently.
● Manage multiple tasks at the same time.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by course work in secretarial science or related field and four years of increasingly responsible secretarial experience.

WORKING CONDITIONS:
ENVIRONMENT:
● Office environment.
● Constant interruptions.

PHYSICAL DEMANDS:
● Dexterity of hands and fingers to operate a computer keyboard.
● Sitting for extended periods of time.
● Reaching overhead, above the shoulders and horizontally.
● Bending at the waist and kneeling or crouching to retrive files from cabinets and shelves.

SALARY: N Range 21 – $24.65 - $29.97 (5 Steps) - 12 Months

E = Essential Tasks

Job Type: Full-time

Pay: $24.65 - $29.97 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Application Question(s):

• This application process requires you to also apply on our company site. https://www.edjoin.org/Home/JobPosting/1888222

Please click here to continue the application process.

Work Location: In person