Address
Form of workPosting Details
Position Information
Job Title
Administrative Assistant, Dean of Teaching and Learning - Perkinston Campus
Job Description
The incumbent assists and report to the Dean of Teaching & Learning at the Perkinston campus. Responsibilities include processing all pertinent paperwork including payroll, purchasing, inventory, and course schedule. The incumbent is responsible for assisting the Dean of Teaching & Learning with day-to-day office operations.
Job Duties
1. Produce letters, reports, and minutes from rough drafts utilizing word processing skills.
2. Prepare electronic course schedules using Banner software.
3. Operate campus equipment including copy machine, fax machine, etc.
4. Process Dean of Teaching and Learning, School Chair, and faculty requests.
5. Maintain an accurate and complete physical and electronic filing system.
6. Process purchase requisitions, check requests, travel requests, activity forms, leave forms, etc. as required.
7. Maintain effective working relationship with college personnel, students, and the community.
8. Handle telephone calls in an effective and professional manner.
9. Arrange for college vehicles, transportation, reservations, and lodging requirements, as requested.
10. Upgrade skill level and performance through employee development activities. Complete required of Employee Development training annually (currently 15 hours).
11. Demonstrate exceptional adherence to work schedules and institutional policies.
12. Process procurement card purchases. Prepare and check procurement card statements for accuracy.
13. Develop and maintain Excel spreadsheets as needed.
14. Prepare and maintain accounting ledger for each account assigned.
15. Maintain inventory for School Chairs and Dean of Teaching and Learning's office.
16. Maintain academic employment records for the Perkinston Campus faculty.
17. Verify and monitor college budgets for accuracy.
18. Purchase supplies and equipment; maintain detailed record of purchases.
19. Assist students as needed.
20. Assist the Dean of Teaching & Learning with processing faculty overload pay, special contracts, and other payroll each semester.
21. Perform other duties as assigned by the Dean of Teaching and Learning.
Mandatory Qualifications
(M1) A minimum of an Associate Degree from an accredited institution of higher education.
(M2) Proficient user of the Microsoft Office suite including Word, Excel, and Outlook.
(M3) Effective written and verbal communication skills.
(M4) Superior customer service skills.
(M5) At least four years of recent office work experience.
Desirable Qualifications
(D1) Bachelor's Degree from an accredited institution of higher education.
(D2) Experience in making purchases and related activities.
(D3) Experience with inventory system.
(D4) Experience using Banner software.
EEO Statement
Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. The college complies with non-discriminatory regulations under Title VI of the Civil Rights Act of 1964 and Title IX, Education Amendments of 1972 of the Higher Education Act. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.
The College:
The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs
Classification
Staff
Posting Detail Information
Open Date
07/18/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
For more information on the position, please contact (Name, Address, Phone, and Email):
Dr. Ladd Taylor
P.O. Box 548
Perkinston, MS 39573
(601)928-6250
ladd.taylor@mgccc.edu
Position Information
Job Title
Administrative Assistant, Dean of Teaching and Learning - Perkinston Campus
Job Description
The incumbent assists and report to the Dean of Teaching & Learning at the Perkinston campus. Responsibilities include processing all pertinent paperwork including payroll, purchasing, inventory, and course schedule. The incumbent is responsible for assisting the Dean of Teaching & Learning with day-to-day office operations.
Job Duties
1. Produce letters, reports, and minutes from rough drafts utilizing word processing skills.
2. Prepare electronic course schedules using Banner software.
3. Operate campus equipment including copy machine, fax machine, etc.
4. Process Dean of Teaching and Learning, School Chair, and faculty requests.
5. Maintain an accurate and complete physical and electronic filing system.
6. Process purchase requisitions, check requests, travel requests, activity forms, leave forms, etc. as required.
7. Maintain effective working relationship with college personnel, students, and the community.
8. Handle telephone calls in an effective and professional manner.
9. Arrange for college vehicles, transportation, reservations, and lodging requirements, as requested.
10. Upgrade skill level and performance through employee development activities. Complete required of Employee Development training annually (currently 15 hours).
11. Demonstrate exceptional adherence to work schedules and institutional policies.
12. Process procurement card purchases. Prepare and check procurement card statements for accuracy.
13. Develop and maintain Excel spreadsheets as needed.
14. Prepare and maintain accounting ledger for each account assigned.
15. Maintain inventory for School Chairs and Dean of Teaching and Learning's office.
16. Maintain academic employment records for the Perkinston Campus faculty.
17. Verify and monitor college budgets for accuracy.
18. Purchase supplies and equipment; maintain detailed record of purchases.
19. Assist students as needed.
20. Assist the Dean of Teaching & Learning with processing faculty overload pay, special contracts, and other payroll each semester.
21. Perform other duties as assigned by the Dean of Teaching and Learning.
Mandatory Qualifications
(M1) A minimum of an Associate Degree from an accredited institution of higher education.
(M2) Proficient user of the Microsoft Office suite including Word, Excel, and Outlook.
(M3) Effective written and verbal communication skills.
(M4) Superior customer service skills.
(M5) At least four years of recent office work experience.
Desirable Qualifications
(D1) Bachelor's Degree from an accredited institution of higher education.
(D2) Experience in making purchases and related activities.
(D3) Experience with inventory system.
(D4) Experience using Banner software.
EEO Statement
Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. The college complies with non-discriminatory regulations under Title VI of the Civil Rights Act of 1964 and Title IX, Education Amendments of 1972 of the Higher Education Act. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.
The College:
The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs
Classification
Staff
Posting Detail Information
Open Date
07/18/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
For more information on the position, please contact (Name, Address, Phone, and Email):
Dr. Ladd Taylor
P.O. Box 548
Perkinston, MS 39573
(601)928-6250
ladd.taylor@mgccc.edu
