Administrative Assistant, Dairy Foods

Job Description Summary:

Land O’Lakes is seeking an experienced Administrative Assistant to support our Dairy Foods business specifically supporting the Marketing function. In this job, you will work in a fun, fast paced environment where you will support those in marketing that drive our business strategy and manage our product portfolios. This role will report into a senior level marketing director.

Key responsibilities will include:

• Coordinating internal and external meetings including project management for larger internal events.
• Managing calendars, multiple schedules, and e-mail inboxes in Outlook
• Travel management (flights, hotels, car rentals, etc.) through Concur system
• Tracking of departmental expenses (includes assistance with monthly expense reports through Concur system).
• Collaborate and work as a team with the other three marketing admins, backing each other up
• Manage information flow in a timely and accurate manner.
• Assist in creating first drafts of business correspondence and presentations.
• Maintaining and organizing file management systems
• Creating and maintaining /compiling other weekly reports
• Coordinate employee moves/onboarding new employees
• Ensuring timely handling of invoices and payments in the Ariba system.
• Some work with external vendors and/or agencies required.

Experience/Education:

• High School diploma or equivalent required. Bachelor’s degree or pursuit of degree desired.
• 3-5 years related work experience in an administrative support role.
• Previous experience supporting senior director levels or Marketing desired.
• Must be proficient in Microsoft Office suite to include demonstrated proficiencies in Word, PowerPoint, Outlook, Teams, SharePoint and/or One Drive, and Excel.
• Experience with SharePoint administration strongly desired.
• Ability to learn and lead others in setting up webinars by using Zoom, Microsoft Teams and other tools.
• Previous calendar and travel management along with larger event management planning experience required.

Competencies/Skills

• Excellent interpersonal communication skills – both verbally and written.
• Ability to work collaboratively across multiple teams, disciplines, and levels.
• Must be comfortable and willing to learn new technologies, applications, and processes.
• Must be agile and adept at multi-tasking and changing directions quickly.
• Must be able to prioritize workload from multiple managers as well as consistently follow-up and complete assignments.
• Strong customer orientation and attention to detail.

This is a hybrid role with some on-site office time being spent in the Arden Hills, MN office

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.